3.5 Printing E-Mail

From GroupWise, you can print any item and its attachments.

When you print an item, the From, To, Date, Subject, CC, and attachment names are displayed at the top of the page.

3.5.1 Selecting a Printer

  1. In either the QuickViewer or in an open item, right-click the message, then click Print.

  2. In the Name field, select the printer to use.

  3. In the Items to print field, select the items to print, then click Print.

3.5.2 Printing E-Mail with Attachments

  1. In the Item List in your Mailbox, open the item you want to print.

  2. Click File > Print.

  3. Select the items and attachments you want to print.

    Select Print attachment with associated application to launch the application in which an attached file was created (if that application is available). This might increase printing time but ensures correct formatting of the file. Printing from GroupWise can save time, but the formatting of the attached file might change.

  4. Click Print.

    If you launch an associated application, you need to select to print the file after the application is open. When printing is complete, close the application.

3.5.3 Displaying a Header

To display a header on the page when printing an item:

  1. Right-click a text item, then click Printer > Print Options.

  2. In the Job Name field, add a %f to display the filename and a %p to display the path.

  3. Click OK.

3.5.4 Changing the Default Printed Font Size on Plain Text Items

To change the default printed font size on plain text items:

  1. Open the e-mail you want to print.

  2. Click File > Print > Print Options.

  3. Click Change under Default font and select the desired font and size.

  4. Click OK, then click OK again to save the changes.

3.5.5 Printing an Item List

The print list feature prints a list of all e-mails listed in the selected folder.

  1. Select a folder.

  2. Select an item in the folder.

  3. Click File > Print > Print List.

3.5.6 Configuring the Default Print Option for Distribution Lists

When you print an item that has a distribution list, you can select to print the entire list or a short distribution list. If you select print a short distribution list, one line of the distribution list is printed.

  1. Click Tools > Options, then double-click Environment.

  2. Click the Default Actions tab, then in the Printing group box select Print short distribution list or Print full distribution list.