11.1 Viewing Details And Configuring Policies for an iFolder

This section discusses the following:

11.1.1 Accessing the iFolders Details Page

  1. Use the search functionality to locate the iFolder you want to manage.

  2. Click the name of the iFolder to open the iFolder Details page.

    For more details on search, see Locating the iFolders in the Search Results.

    The iFolder Details page will display the iFolder details, a list of members who own or share the iFolders, and policy settings for this particular iFolder.

11.1.2 Viewing The iFolder Details

You can view the following information:

Parameter

Description

Type

Normal iFolder

Encrypted iFolder

Shared iFolder

Name

The name assigned to the iFolder.

Description

A short description about the iFolder. You can edit this information.

Click Save to save the changes.

Owner

The username of the owner of the selected iFolder. For orphaned iFolders, the iFolder Admin user is made the owner until the iFolder can be reassigned or deleted.

The iFolder owner has the Full Control right to the iFolder. The owner manages membership and access rights for users, and can remove the Full Control right for any member. With an enterprise server, the disk space used by the owner’s iFolders counts against the owner’s user account quotas on the enterprise server.

Click the username link to view the details of the iFolder owner.

Path

The actual location of the iFolder and its data on the server.

For example: /var/opt/novell/ifolder3/simias/SimiasFiles/e84fdc6e-3d51-49df-ae3f-8c9213c76994/<iFolder_Name>

In this example, e84fdc6e-3d51-49df-ae3f-8c9213c76994 is the unique ID of the iFolder share.

Modified

The last modified time and date of the iFolder.

Directories

Total number of directories in the iFolder.

Files

Total number of files in the iFolder.

Orphan

Shows the selected iFolder is orphaned or not.

For orphaned iFolders, the iFolder Admin becomes the owner until the iFolder can be reassigned to a new owner or is deleted.

11.1.3 Searching for an iFolder

  1. Use one of the following methods to get a list of iFolders:

    • Click the All tab on the iFolders page.

    • Click the Orphan tab on the iFolders page to retrieve a list of orphaned iFolders.

  2. Use one or more of the following search methods, then click Search:

    • Select Equals as the filter criterion, then type the name of the iFolder you want to locate in the Search iFolders field.

    • Select a filter criterion (Begins With, Ends With, Contains, Equals) for the name of the iFolder, then type one or more letters in the Search iFolders field.

    • Type an asterisk (*) in the Search iFolders field to return a list of all iFolders on the system.

    • Leave the Search field empty to return a list of all iFolders on the system.

    Do not click anywhere in the page until the page completely refreshes, then you can browse or manage the iFolders listed in the Search Results report.

  3. Browse the list of iFolders to locate the iFolder you want to manage.

  4. Click the iFolder’s name link to view its details, change the owner, configure its policies, share the iFolder, or modify members’ access rights.

Locating the iFolders in the Search Results

Scroll up and down to browse the search results and locate the iFolder you want to manage. The combination of the iFolder’s name and owner help to identify the iFolder you seek.

11.1.4 Managing iFolder Members

You can view the members' name, type and access rights assigned to them. You are allowed to add or delete an owner, assign ownership, and set access rights to a selected member. For more information, see Section 11.1.5, Managing an iFolder.

11.1.5 Managing an iFolder

Use the iFolder tab to manage membership in an iFolder.

In iFolder 3.2 and earlier, when an owner adds a user to an iFolder, the user does not become a member until he or she accepts the iFolder on at least one computer. After the user accepts the invitation and sets up the iFolder, the user shows up in the member list. But with iFolder 3.7 and above versions, if you add the user or a LDAPGroup as a member of an iFolder from the Web Access console, then the user or each LDAPGroup member is automatically becomes a member. The user and the iFolder will show up in the Web access interface without the user setting up a local iFolder on his or her computer.

Adding a Member

  1. On the iFolder Details page, click Add.

  2. Search for the user you want to make a member, select the check box next to the user’s name, then click OK.

    The user is given Read Only access to the iFolder.

  3. (Optional) Select the check box next to the user, then specify the Access right as Admin, Read Write, or Read Only right.

  4. Click Set.

    Wait for the page to refresh. The Rights column should reflect the new access right. A notification message inviting the user to participate is sent to the user’s account.

Understanding iFolder Access Rights

For an overview of access rights, see Section 1.4.8, iFolder Access Rights.

NOTE:Members of an LDAPGroup inherit the access rights set for that LDAPGroup.

The following table describes the capabilities associated with each level of access for users.

Capabilities

Owner

Full Control

Read/Write

Read Only

Transfer ownership of an iFolder to another iFolder user

Yes

No

No

No

Set a quota for the iFolder

Yes

No

No

No

Make the iFolder available to other users (sharing)

Yes

Yes

No

No

Make the iFolder unavailable to other users (stop sharing)

Yes

Yes, except the owner

No

No

Assign access rights for other users

Yes

Yes, except the owner

No

No

Read directories and files in the iFolder

Yes

Yes

Yes

Yes

Add, modify, or delete directories and files in the iFolder

Yes

Yes

Yes

No

Rename directories and files in an iFolder

Yes

Yes

Yes

Yes

Rename the iFolder

No

No

No

No

Set up an iFolder on multiple computers

Yes

Yes

Yes

Yes

Revert an iFolder (do not participate on a local computer)

Yes

Yes

Yes

Yes

Delete an available iFolder to decline participating

Yes

Yes

Yes

Yes

Delete the iFolder and delete the iFolder and its files from the server (make it a normal folder again and no longer share it with others)

Yes

No

No

No

Setting the iFolder Access Right for a Member

  1. On the iFolder Details page, locate the iFolder user you want to manage.

  2. Select the check box next to that iFolder user.

  3. Select the Rights drop-down menu, then select the desired right (Admin, Read/Write, or Read Only right).

    Wait for the page to refresh. The user’s icon should reflect the new access right.

Removing a Member

  1. Locate the iFolder you want to manage, then click the iFolder’s name link to open the iFolder Details page to the iFolder tab.

  2. On the iFolder Details page, select the check box next to the member user’s name.

  3. Select the Members tab, then select the check box next to the member user’s name.

  4. Click Delete.

    The user’s local copy of the data remains on the user’s computer, but the user no longer has access to the server copy of the iFolder data.

Transferring Ownership of an iFolder

When you change the owner of an iFolder, the existing owner becomes a member of the iFolder and is assigned the Read/Write right. For orphaned iFolders, the iFolder Admin user becomes the owner.

  1. On the iFolder Details page, search for the user you want to assign as the new owner of the iFolder.

  2. Select the check box next to the user's name, then click Owner.

Managing Orphaned iFolders

An iFolder becomes orphaned when its owner is no longer provisioned for iFolder services. Orphaned iFolders are automatically assigned to the iFolder Admin user, who serves as a temporary owner until the iFolder can be assigned or deleted. Meanwhile, the members of the iFolder can continue to use it under the policies and access controls that were in place at the time the iFolder became orphaned.

  1. On the iFolder details page, click Orphan tab to open the list of orphaned iFolders.

  2. Browse to locate the orphaned iFolder you want to manage.

  3. Click the iFolder name link to open the iFolder Details page.

    Under the title iFolder details, the iFolder details page display the property Orphan:Yes.

  4. Click Adopt to select the owner for the Orphaned iFolder.

  5. Select an owner for the owner from the list of iFolder members

    When you click Adopt, the iFolder details page lists all the members of that domain. The default owner for the orphaned iFolder is the Admin, who can assign himself or herself as the owner of the iFolder.

    The name of the orphaned owner also is listed, if he or she is present in the current domain, and you can be re-assigned the orphaned owner as the owner.

    The ownership is removed from you (default owner) after a member is selected as the owner of the orphaned iFolder. The specified user becomes the iFolder’s owner and has the Full Control right to the iFolder. The Admin user, then will have only read permissions on that iFolder.

    The orphaned property is deleted for that iFolder and it becomes a normal iFolder.

11.1.6 Managing iFolder Policies

Use the iFolder Policy tab to view and manage the policies for an iFolder.

  1. Select iFolders or Orphaned iFolders.

  2. Locate the iFolder you want to manage, then click the iFolder’s name link to open the iFolder management page to the General tab.

  3. Click the Policy tab, then click Modify.

  4. Configure one or more of the following values, then click Save to apply the new settings:

    Parameter

    Description

    Disable Synchronization

    Select this to disable the synchronization of data in the iFolder.

    Deselect this to turn on synchronization, usually temporarily.

    Default Value: Enabled, Yes

    Disk Quota

    Select the Limit check box, then specify the maximum size (in MB) for the selected iFolder.

    If you enable a system-wide iFolder quota, a user’s account quota overrides it, whether the user quota is lower or higher than the system quota.

    Default Value: Disabled, 100MB

    Used

    (View only)

    Reports how much space the iFolder data currently consumes.

    Available

    (View only)

    Reports how much space is available on the server for the iFolder data.

    Effective

    (View only)

    Reports effective space available on the server for the iFolder data.

    File Size

    Limit: Specifies the maximum total file size (in MB) that an iFolder user is allowed to use, across all iFolders the user owns for the selected user account.

    Effective: Effective file size allocated for the user.

    IMPORTANT:Users cannot successfully synchronize files of a size that would cause a quota to be exceeded. If they try to do so, only part of the file is synchronized, resulting in data corruption.

    Excluded Files

    Specifies a list of file types to include or to exclude from synchronization for the selected iFolder.

    The file manager files called thumbs.db and .DS_Store are never synchronized.

    To add a file extension to an inclusion or exclusion filter, type the extension (such as *.mpg), then click Add to apply the filter.

    To exclude a file type from the restricted file types, select the check box adjacent to the file type, then click Delete.

    Default Value: Disabled, Allow all file types or the System-wide settings.

    Synchronization

    Select the Synchronization Interval check box to enable a minimum interval setting for the selected iFolder, then specify the minimum value in minutes that users are allowed to set on their clients.

    To disable the setting, deselect the Synchronization Interval check box. If the option is disabled, the value reported is No Limit.

    If this option is enabled, the minimum synchronization interval specifies the minimum interval in minutes that a user’s client can check iFolder data on the server and local iFolders to identify files that need to be downloaded or uploaded.

    If the iFolder is locked by an active system process (such as backup), you receive an Already Locked Exception (AlreadyLockedException) error. You cannot enable or disable synchronization for the iFolder until that process ends; try again later.

    The effective minimum synchronization interval is always the largest value from the following settings:

    • The system policy (default of 5 minutes), unless there is a user policy set. If a user policy is set, the user policy overrides the system policy, whether it is larger or smaller in value

    • The local machine policy, or the setting on the client system synchronizing with the server

    • The iFolder policy

    Default Value: 5 minutes. You can lower it to a minimum of 5 seconds.

    Sharing

    On: By default, iFolder sharing is enabled. Deselect On to disable sharing for the selected iFolder. After applying this policy, iFolder cannot be shared either by the Admin or by the Owner of the iFolder.

    Revoke: Select Revoke to remove all the members from the list of shared members for the selected iFolder.

    IMPORTANT:Both of these option are disabled if you enable the Disable Sharing option at System level, LDAPGroup level or User level.

11.1.7 Enabling and Disabling an iFolder

  1. Click iFolders tab to open iFolders page.

  2. Locate the iFolder you want to manage, then select the check box next to the iFolder name.

  3. Select an action to perform on the iFolder:

    • Click Enable to enable the iFolder.

      This allows the user to access the iFolder and synchronize the files in it. By default, all iFolders are enabled.

    • Click Disable to disable the iFolder.

      If the user is logged in when you make this change, the user’s session continues until the user logs out. The policy takes effect the next time the user attempts to log in to the account. To have the lockout take effect immediately, you must restart the Apache services for the iFolder server, which disconnects all active sessions, including the user’s session.

      NOTE:Disabling synchronization temporarily, as opposed to deleting or disabling the entire user account, turns off the ability of the selected iFolder to synchronize.