Your Kablink Teaming site can be configured to send outbound e-mail through an existing e-mail system. E-mail from the Teaming site is useful for the following activities:
Teaming users can subscribe to e-mail notifications, so that they automatically receive a message whenever a content of interest changes. For more information, see Subscribing to a Folder or Entry
in Getting Informed
in the Kablink Teaming 2.0 User Guide.
From the Teaming site, users can send e-mail messages to individual users or to teams. For more information, see Sending E-Mail From within Teaming
in Connecting With Your Co-Workers
in the Kablink Teaming 2.0 User Guide.
If your e-mail client is iCal-enabled, appointments created in a Teaming Calendar folder can be sent to your e-mail client for posting in your e-mail client Calendar.
In order for your Teaming site to communicate with your e-mail system, you need to gather the following information about your e-mail system.
After installation, outbound e-mail can be disabled and enabled again on the Teaming site, as described in Configuring E-Mail Integration
in Site Setup
in the Kablink Teaming 2.0 Administration Guide. However, you must configure outbound e-mail in the Teaming Installation program.
E-mail systems communicate using SMTP (Simple Mail Transfer Protocol). You need to determine whether the e-mail system that you want your Kablink Teaming site to communicate with is using SMTP or SMTPS (secure SMTP).
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BASIC TEAMING INSTALLATION SUMMARY SHEET |
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Under , mark SMTP or SMTPS to match the e-mail system that you want Teaming to communicate with. |
If the e-mail system requires SMTPS, see Securing E-Mail Transfer
in Site Security
in the Kablink Teaming 2.0 Administration Guide.
In order to send messages to your e-mail system, Kablink Teaming needs to know the hostname of your SMTP mail server.
The default SMTP port of 25 is typically appropriate, unless the SMTP mail server requires port 465 or 587 for SMTPS connections.
When the Teaming site sends e-mail notifications for scheduled events, the messages are time-stamped according to the time zone you specify here during installation. This setting allows you to use a time zone for e-mail notifications that is different from the time zone where the server is located. The time zone list is grouped first by continent or region, optionally by country or state, and lastly by city. Some common selections for United States time zones are:
Many SMTP mail hosts require a valid e-mail address before they establish the SMTP connection. Some e-mail systems can construct a valid e-mail address if you specify only a valid username. Other e-mail systems require that you specify the full e-mail address for successful authentication.
Some e-mail systems also require a password. Some do not.
By default, the Kablink Teaming site allows Teaming users to send messages to all Teaming users using the All Users group on the Teaming site. On a very large Teaming site, this generates a very large number of e-mail messages. If desired, you can prevent messages from being sent to the All Users group.