Settings Exclusive to the Exchange Connector

There are two items in the Evolution preferences window that are available only with Evolution Connector. The first is delegation and permissions handling, and the second is the creation of "Out of Office" messages.

Access Delegation

You can allow other people in your organization's Global Address List to access your calendar, address book, and messages, and they can let you manage theirs. Delegation allows people to do anything from check on each other's schedules to completely manage their personal information.

Delegating Access to Others

To add someone to your list of delegates, click Add and select them from the Global Address List. When delegating, you can grant different levels of access to different types of data. You can also decide whether the access you grant applies to items marked Private, or only to public items.

Exchange Account Delegation Settings

For each of the four types of folder, you can select one of the following levels of access:

None: Do not allow this person to access any folders of this type.

Reviewer (read-only): Allows the person to see items in this type of folder, but not create new items or edit existing items.

Author (read, create): The delegate can view items in your folders, and can create new items, but cannot change any existing items.

Editor (read, create, edit): The delegate can view, create, and change items in your folders.

Acting as a Delegate for Others

To see the list of people who have granted you access to their folders, click the Acting as a Delegate tab in the Exchange Delegation settings window. If you plan to send e-mail on behalf of someone, select the check box next to the name, and an e-mail identity is created. You can then select that identity in the From list in your message composer.

To access the folders delegated to you:

  1. Click File > Open > Other User's Folder.

  2. Specify the e-mail address of the user who has delegated to you, or click User to select the user from your address book.

  3. Select the folder you want to open.

  4. Click OK.

Folders delegated to you appear in your folder list inside a folder labeled with the name of its owner. For example, if Martha Thompson delegates folders to you, you will see a folder called Martha Thompson's Folders in the folder tree at the same level as your Personal Folders and Public Folders.

If the folder fails to open properly, check with the folder owner to make sure that you have been granted the correct access permissions.

Setting an Out of Office Message

An Out of Office message is an automatic reply that you can send as a reply to e-mails, explaining why you aren't immediately responding to their messages. For example, if you go on vacation for a week and will be away from e-mail, you can set an automatic reply so that people know that you aren't ignoring them.

  1. Click Tools > Settings, then click Out of Office.

  2. Click I Am Currently Out of the Office.

  3. Type a short message in the text field.

  4. Click OK.

Your message will be sent automatically to anyone who sends you mail until you return and click I Am Currently in the Office.