Organizing your Contacts

Just as you can search mail, you can search contacts. You can also create several individual address books, or contact groups. Within a given contact group, you can have several categories of contacts.

Contacts Groups

The simplest way to organize contacts is to create additional groups of contacts. You can create a new one by clicking File > New > Contacts Group. For contacts groups on your computer, you only need to provide a name. For contacts on the network, you need to provide more information about the contacts server you are trying to access.

To move a card from one group to another, just drag it from the main display of contacts. You cannot change the contents of most network contact groups.

NOTE:  Contacts groups are not the same as contact lists. A contact group is like a folder or address book full of contacts. A contact list is a single contact that contains other contacts, and is most often used to e-mail several people at once.

Importing Contacts

You can import contacts from other contact management tools with the Import tool.

  1. Click File > Import.


    Mail yourself a contact as vCard attachment.

Creating a List of Contacts

A contact list is a set of contacts with a single nickname that you create. When you send e-mail to the nickname, it is sent to every member of the list. This differs from a network mailing list in that it exists only on your computer as a convenience to you, rather than as an actual e-mail address managed by a mailing list application on a server.

For example, you could create one card for each family member, then add those cards to a contact list called "Family". Then, instead of entering each person's e-mail address individually, you can send e-mail to "Family" and the message would go to all of them.

To create a list of contacts:

  1. Open the list creation dialog box by clicking the New List button.


    Click File > New > Contact List.

  2. Specify a name for the list.

  3. Specify the names or e-mail addresses of contacts.


    Drag contacts from the main window into the list.

  4. Choose whether you want to hide the e-mail addresses when you send a message to the list.

    Unless it is a very small list, it is recommended that you leave the addresses hidden. This is the same thing as using the "Bcc:" feature discussed in Specifying Additional Recipients for E-Mail.

  5. When you are finished, click OK.

The list appears as a contact card, which you can use as you would any other card. Including e-mailing the list to another person and sending e-mail to the list.

To mail the list, open a new e-mail and type the name you chose for the list. Evolution will address the message to the entire list when you send the message. You can also right-click on the list's address card in the contacts tool and select Send Message to List.

Evolution cannot store contact lists on Microsoft Exchange servers.

Grouping with Categories

Anther way to group cards is to mark them as belonging to different categories. You can mark a card as being in several categories or no category at all. For example, you put a friend's card in the "Business" category because he works with you, the "Friends" category because he's a friend, and the "Frequent" category because you call him often.

To mark a card as belonging to a category, click the Categories button at the lower right. In the dialog box that appears, you can select as many or as few categories as you like.

If the master list of categories doesn't suit you, you can add your own categories. Just specify the new category's name in the dialog box, then click Categories and select Edit Master Category List in the window that appears.