4.13 Using Filters on Folders

Folders in Novell Filr provide a filter that helps you quickly sift through information in your folder.

4.13.1 Filtering a Folder List

To quickly sift through information in a folder or area by typing a portion of a word or phrase:

  1. Navigate to the area or specific folder where you want to filter the information, such as the Shared with Me area or the My Files area.

  2. In the upper right corner of the page, click the Filter List field.

  3. Type the portion of the word or phrase that you want to filter, then press Enter.

    Only folders or files whose titles begin with exact matches of what you typed are displayed.

For a more robust search experience, you can perform a search, as described in Section 2.5, Searching for Information, or you can create a filter, as described inSection 4.13.2, Creating a Preconfigured Filter.

4.13.2 Creating a Preconfigured Filter

Filr enables you to create multiple filters in your folder. You can easily apply those filters to help you quickly sift through items in the folder.

  1. Navigate to the folder where you want to create the filter.

  2. Click the drop-down arrow next to the Filter List field, then click Manage Filters.

  3. Click Add a New Filter.

    Filter Name: Specify a name for the filter.

    Make This Filter Available to Everyone: Select this option if you want the filter to be available to all users who visit the folder. If this option is not selected, the filter is available only to the user who created it.

    Text: Enter the specific text that you are searching for.

    For more information about the various ways that you can refine a text-based search, see Section 2.5.1, Using Search.

    Search Entire Site: Searches the entire site.

    Search My Files: Searches only in your My Files area.

    Search Net Folders: Searches in Net Folders.

    Search Shared with Me: Searches in your Shared with Me area.

    Search deleted items: Searches for items that have been deleted. The search returns only items that have been deleted.

    Items Per Page: Select how many results you want to display on each Search Results page.

    Words Per Item: Select the number of words to display for each search result.

    Sort by: Select how you want to sort your search results. You can sort search results by the following categories:

    • Relevance: When you select Relevance, the most relevant results are displayed at the top of the list.

    • Date: When you select Date, the results that were most recently added or modified that match the search criteria are displayed at the top of the list.

    • Reply Count: When you select Reply Count, entries that have the most replies are displayed at the top of the list.

    Sort by (secondary): Enables you to sort your search results by a secondary category.

    If you want to sort by only one category, select the same category that you selected in the Sort by drop-down list.

    Authors: Search for items based on the author.

    Last Activity in Days: Select to search for items that have been active in the last 1, 3, 7, 30, or 90 days.

    Creation Dates: Search for items based on when the items were created. In the fields provided, specify the start and end dates of the desired interval.

    Modification Dates: Search for items based on when the items were last modified. In the fields provided, specify the start and end dates of the desired interval.

  4. Click OK > Close.

4.13.3 Applying a Preconfigured Filter

  1. Navigate to the folder where you have already created the filter that you want to apply.

  2. Click the drop-down arrow next to the Filter List field, then click the name of the filter.

    The filter is applied to the folder.

After you apply a filter, items that do not match the filter criteria in that folder are not displayed in the folder listing. To clear the filter, click None in the Filter section.

4.13.4 Modifying a Preconfigured Filter

  1. Navigate to the folder where you want to modify a filter that has already been created.

  2. Click the drop-down arrow next to the Filter List field, then click Manage Filters.

  3. In the Personal Filters section or the Filters That Everyone Can See section, click the drop-down list and select the filter that you want to modify.

  4. Click Modify.

  5. Make the modifications that you desire, then click OK > Close.

4.13.5 Deleting a Filter

  1. Navigate to the folder where you want to delete a filter that has already been created.

  2. Click the drop-down arrow next to the Filter List field, then click Manage Filters.

  3. In the Personal Filters section or the Filters That Everyone Can See section, click the drop-down list and select the filter that you want to delete.

  4. Click Delete, then click OK to confirm that you want to delete the filter.

  5. Click Close.