3.7 Configuring Folders to Send E-Mail Notifications to Other Users

As a folder owner, you can configure Novell Vibe to send other users e-mail notifications, in order to inform them of any activity in the folder and any sub-folders of the folder. If a user does not want to be informed of activity in the folder, the user can change the notification settings. A user’s individual settings override or cancel notifications established by folder owners.

You cannot directly configure a sub-folder to send e-mail notifications; instead, you must configure the parent folder.

  1. Navigate to the folder from where you want to send the e-mail notifications.

  2. Click Folder > E-Mail Settings in the Action toolbar.

    The E-Mail Settings page is displayed.

  3. In the Select the Type of E-Mail Notification section, select the type of e-mail notification that you want to send.

    • Digest: Vibe sends one message that summarizes all of the activity in the folder and its sub-folders (available for folders only). Vibe sends digest notifications at a schedule established by your site administrator.

      As a folder owner, you can set your own schedule for digest notifications. For more information, see Step 5.

    • Individual Messages (with Attachments): Vibe sends one message for every new or changed entry, and messages include attached files. Vibe sends all types of individual notifications every five minutes.

    • Individual Messages without Attachments: Vibe sends one message for every new or changed entry. The e-mail messages do not include files that might be attached to the new or changed entries. Vibe sends all types of individual notifications every five minutes.

    • Message Suitable for Text Messaging: Vibe sends a message suitable for viewing as a text message. The content of the message includes only the entry title and a link to the new or changed entry. Vibe sends all types of individual notifications every five minutes.

  4. Specify the users who you want to receive the e-mail notifications.

    You can specify specific e-mail addresses, users, groups, or send the notifications to all team members.

  5. (Optional) Click Set a Different Schedule for This Folder if you want to set a digest schedule for the folder that is different from the digest schedule set by the site administrator.

  6. Click Apply > Close.

To configure the folder to stop sending e-mail notifications:

  1. Ensure that no e-mail addresses, users or groups are specified, and that the Team Members option is not selected.

  2. Click Apply > Close.