2.3 Controlling User Access throughout the Vibe Site

By assigning users to access control roles for the Micro Focus Vibe site, you can give users additional rights, or restrict current rights.

2.3.1 Controlling User Access to Administrative Functions

You can create additional Vibe administrators as described in Creating Additional Vibe Administrators.

This section describes how you can make more granular access settings.

Administrative roles grant users rights to perform administrative functions throughout your Vibe site. As the Vibe administrator, you can assign users and groups to administrative roles. For a list of default administrative roles, see Understanding Default Administrative Roles.

To assign a user to a particular role for every place on the Vibe site:

  1. Log in to the Vibe site as the Vibe administrator.

  2. Click your linked name in the upper right corner of the page, then click the Administration Console icon .

    The Administration page is displayed.

  3. Under System, click Access Control.

    A basic Vibe site consists of a single zone. Micro Focus Vibe lets you set up multiple zones in a single Vibe site. For more information about creating multiple zones, see Section 18.0, Setting Up Zones (Virtual Vibe Sites).

  4. Add the user to whom you want to grant the site-wide role to the Access Control table.

    For information on how to add users to the Access Control table, see Adding Users to the Access Control Table in the Micro Focus Vibe 4.0.8 Advanced User Guide.

  5. Add the role that you want to grant to the Access Control table.

    For information on how to add roles to the Access Control table, see Adding Roles to the Access Control Table in the Micro Focus Vibe 4.0.8 Advanced User Guide.

  6. Click Save Changes, then click Close.

2.3.2 Controlling User Access to Workspaces, Folders, and Entries

Workspace and folder roles define which rights users have in specific workspaces and folders throughout the Vibe site. Entry roles define which rights users have in specific entries.

Workspace and folder owners (or anyone with administrative rights) can assign workspace and folder roles to specific users and groups by configuring access controls for their workspaces and folders. For more information about how to do this, see Managing Access Control for Users and Groups in Controlling Access in the Micro Focus Vibe 4.0.8 Advanced User Guide.

As the Vibe administrator, you can modify each default role for workspaces, folders, or entries to suit your organization’s needs. These roles are then made available so that workspace and folder administrators can assign them to users and groups in their workspaces and folders. For information about how to modify existing roles or about how to create new roles, see Managing Roles to Refine Access Control.