3.15 Subscribing to a Folder or Entry

You can configure Vibe to send you email notifications for folders and their sub-folders, or for individual entries. This is called “subscribing” to a folder or entry. Also, folder owners can configure Vibe to send email notifications to you (as described in Configuring Folders to Send Email Notifications to Other Users in the OpenText Vibe 4.0.8 Advanced User Guide). However, because a user’s individual subscription settings override those of the folder owner, you can override any higher-level configurations.

If you are particularly interested in a specific folder or entry, you might want to subscribe to that folder or entry. When you subscribe to a folder or entry, Vibe notifies you of the activity that takes place in the folder or entry.

3.15.1 Subscribing to a Folder

  1. Navigate to the folder that you want to subscribe to.

  2. Click the Configure icon next to the folder title, then click Subscribe to Folder.

    The Subscribe dialog box is displayed.

  3. Continue with Selecting Notification Types and Delivery Destinations.

3.15.2 Subscribing to an Entry

  1. Click the drop-down arrow next to the entry that you want to subscribe to, then click Subscribe.

    The Subscribe dialog box is displayed.

  2. Continue with Selecting Notification Types and Delivery Destinations.

3.15.3 Selecting Notification Types and Delivery Destinations

This form enables you to choose which type of notification that you want to receive, as well as the email address or phone number that you want the notifications to be sent to.

  1. Select an email address or phone number where you want the notifications to be sent.

    You can select multiple email or phone number delivery destinations for each notification type by simply pressing Ctrl and selecting the email addresses or phone numbers.

    You can select these delivery destinations in any of the provided sections, which represent the email notification types:

    Digest Email: (Available for folders only) Vibe sends one message that summarizes all of the activity in the folder and its sub-folders. Vibe sends digest notifications at a schedule established by your site administrator.

    Email only: Vibe sends one message for every new or changed entry. The email messages do not include files that might be attached to the new or changed entries. Vibe sends all types of individual notifications every five minutes.

    Email with Attachments: (Includes Attachments) Vibe sends one message for every new or changed entry, and messages include attached files.

    Text Message: Vibe sends a message suitable for viewing as a text message. The content of the message includes only the linked title of the new or changed entry. Vibe sends text-message notifications up to every five minutes.

  2. (Optional) Select Override preset notifications with these selections if you want your selections to override those made by the administrator or folder owner.

    For more information, see Overriding Higher-Level Notification Settings.

  3. Click OK.

3.15.4 Adding and Modifying Delivery Destinations

You can add and modify your email and phone number contact information in your Personal Profile.

  1. Navigate to the home page of your personal workspace, then click the Profile link next to your avatar (picture).

  2. Click Edit.

  3. Specify the appropriate delivery destination information in the E-Mail, Mobile E-Mail, and Text Messaging E-Mail fields.

  4. Click OK.

Now, when you select your notification types and delivery destinations as described in Selecting Notification Types and Delivery Destinations, the new or modified contact information is displayed.

3.15.5 Overriding Higher-Level Notification Settings

If a folder owner or administrator has configured a folder to send you email notifications, you can override the higher-level settings.

  1. Navigate to the folder where you want to override the higher-level notification settings.

  2. Click the Configure icon next to the folder title, then click Subscribe to Folder.

  3. Select the kinds of notification that you want to receive.

  4. Select Override preset notifications with these selections.

  5. Click OK.

If you want to receive no email notifications:

  1. Navigate to the folder where you want to override the higher-level notification settings.

  2. Click the Configure icon next to the folder title, then click Subscribe to Folder.

  3. Ensure that no email address is selected in any of the sections.

  4. Select Override preset notifications with these selections.

  5. Click OK.