7.9 Document Rights

The Document Rights dialog box lets you control the operations that the selected administrator can perform to manage documents.

7.9.1 Contexts

Specify the Document folders (contexts) that you want the administrator’s Document rights to apply to. To select a folder, click Add to display the Contexts dialog box, browse for and select the folder (or multiple folders), then click OK. The rights also apply to the folder’s subfolders.

7.9.2 Privileges

The Privileges section lets you grant the selected administrator rights to create or modify documents and their folders listed in the Contexts section.

The following rights are available:

RIGHT

OPERATIONS CONTROLLED BY THE RIGHT

NOTES

View Leaf

  • View the contents in the specified context (folder and subfolders)

Setting the View Leaf right to Deny forces all other Document rights to Deny. The View Leaf right must be set to Allow to perform any other document operations.

Modify

  • Change a document’s details:

    • Document ID

    • Path

    • Source Location

    • As-Of-Date

    • Description

  • Download and open a document

  • Add and remove relationships with contracts

  • Add and remove relationships with license entitlements

  • Add and remove relations with purchase summary records

To add and remove relationships with contracts, an administrator must also have the Contract Management Rights – Modify right. In other words, an administrator needs Modify rights to both the document and the contract.

To add and remove relationships with license entitlements and purchase summary records, an administrator must also have the License Management Rights – Modify right. In other words, an administrator needs Modify rights to both the document and the license entitlement or purchase summary record.

Create/Delete

  • Upload a new document so that it is available from the ZENworks Server

  • Link (hyperlink) to a new document

  • Move a document to a different folder

  • Delete a document

 

Modify Folders

  • Change a folder’s description

 

Create/Delete Folders

  • Create a folder

  • Delete a folder

  • Move a folder to another folder

To move a folder, an administrator must have this right and the Create/Delete right.