There are several different ways to view your GroupWise calendar, from a day view to a month view. Likewise, you can view your calendar and a proxy’s calendar at the same time.
All unaccepted items in your Calendar are italicized to help you easily identify which items you have not yet accepted.
Fonts cannot be changed or modified in the calendar view. However the text inside the appointment can be modified to other fonts, styles, and sizes.
The Calendar has several view options. The view that is displayed when you exit your Calendar displays when you open the Calendar folder again.
Mac: Command+click the Calendar folder.
Linux: Right-click the Calendar folder.
Click
.On the
tab, select or deselect display options as needed.Show Month Picker: Displays or hides the monthly calendars on the left of your main Calendar view. You can click a date on a monthly calendar to go to that date in your main calendar view.
Show Calendar Toolbar: Displays or hides the Calendar toolbar that provides navigation buttons for viewing different dates.
On Week View Show: Select the number of days to include in your Week view.
Click
.GroupWise can display multiple calendars in the main GroupWise calendar. You can select to view your main GroupWise calendar, personal calendars, and shared calendars.
In the Folder List, select the calendar check box next to the calendars you want to display in the Calendar view.
If the displayed view has a Calendar toolbar, click , then click a date.
Click to return to today’s date.
Going to a different date is not applicable in some views.
All day events are located at the top of the calendar in the All Day Events pane when you are in the Day or Week calendar view.
For information on how to change your calendar view to a Day or Week view, see Navigating in the Calendar.
Figure 4-1 All Day Events Pane
To hide the All Day Events pane:
Mac: Control+click in the All Day Events pane.
Linux: Right-click in the All Day Events pane.
Deselect
.Move your mouse cursor to the bottom line of the pane until displays.
Drag the mouse cursor up to minimize the pane.
You can display two different time zones in the calendar. In addition, you can quickly switch between the two time zones. This is helpful when you frequently travel between time zones, or when you need to schedule meetings across time zones.
Mac: Control+click in your Calendar.
Linux: Right-click in your Calendar.
Click
.Select
.Type a label for the alternate time zone, such as London.
Select the time zone from the alternate
drop-down list.Type a label for your workstation time zone.
From the workstation time zone drop-down list, select the time zone where your workstations located.
Click
To swap the two time zones, click
in the Alternate Time Zone window. By clicking , you are also changing your machine’s time zone.You can configure the Calendar to show the difference between two time zones and to calculate start and end dates based on a specified number of days.
Use Time Zone Difference to see the time zone in one locale based on the time zone in another. For example, if you are in New York, you can use Time Zone Difference to see the time in London.
You can calculate a starting or ending date based on a given date and a specified number of days. For example, you might have a deadline 90 days after a certain action. Date Difference lets you calculate the date the deadline will fall on.
Click
> .In the
box, select the time zone of the originating time zone.In the
box, select the time zone of the destination time zone.When you are finished, click
.Click
> .To calculate a start date when you know the end date, click the arrow buttons to move forward or backward one month or year at a time in the
group box, then click a date.or
To calculate an end date when you know the start date, use the arrow buttons to move forward or backward one month or one year at a time in the
group box, then click a date.Type a number in the
text box.Click
, then view the calculated start date in the text box and calendar.or
Click
, then view the calculated end date in the text box and calendar.The icons that appear in your calendar give you additional information about items. For more information, see Identifying the Icons Appearing Next to Items.
Appointments on your calendar appear in different shades, depending on how the appointment is shown:
Free: The appointment displays as white.
Tentative: The appointment displays as gray with white and gray stripes on the side.
Busy: The appointment displays as gray.
Out of Office: The appointment displays as dark gray.
To change an appointment’s
status:Click
> , then select , , , or .This method of viewing your calendar is useful if you store all your appointments or other items for a specific project or client in one folder and want to see your schedule for that project only.
Mac: Control+click a project folder in the Folder List.
Linux: Right-click a project folder in the Folder List.
Click
.In the
drop-down list, select to display all scheduled, accepted items that are saved in that folder display.You can open a new Calendar view in a separate window outside your Calendar folder.
Click
> , then click a calendar view.You can view the Calendar by day, week, week and month, month, and year.
Click
in the Folder List.Double-click the item you want to read.
In all views except the Year view, you can rest your mouse pointer on most items and see information such as Subject, Time, Place, and To.
Mac: Control+click the Calendar folder.
Linux: Right-click the Calendar folder.
Click
.Type a name for the new calendar.
Select a color for the calendar by clicking the colored square.
You can set several options to customize your Calendar view. For example, you can make it easier to see your work days by specifying the first day of the week and highlighting weekends.
The following sections contain instructions for customizing the Calendar:
Your work schedule shows others when you are available and affects how calendars display. By default, GroupWise assumes an 8:00 a.m. to 5:00 p.m. workday, Monday through Friday. If you have a different work schedule, you can set your schedule to display accurately.
Mac: Click
> .Click
> .Linux: Click
(Optional) If you are always available for appointments, click
and skip the remaining steps.In the
field, specify the time when your day typically begins.In the
field, specify the time when your day typically ends.Select the days when you work, and leave your usual days off unselected.
From the
drop-down menu, select your time zone.Click
.Mac: Click
> .Linux: Click
Click
.Select a day in the
group box, then click .To highlight weekends and make weekends and weekdays easier to differentiate in your Calendar:
Mac: Click
> .Linux: Click
Click
.Select the
check box, then click .Mac: Click
> .Linux: Click
Click
.Select the
check box, then click .By default, GroupWise automatically includes your name in the
list when you create a new appointment. To disable this feature so you are not automatically included, or to enable it if it has been disabled:Mac: Click
> .Linux: Click
Click
.Select the
check box, then click .When you configure how to display the length of new appointments, you can select whether to display the appointment length by duration or by an end date and time. You can also set the default length of appointments.
By default, GroupWise displays appointment length by duration. That is, when you create an appointment, a field displays where you can enter an amount of time (such as 30 minutes or 2 hours) to indicate the length of the appointment.
If you prefer, you can specify an end date and time for each appointment. If configured this way, GroupWise displays a field for entering an end date and another for entering an end time when you create a new appointment.
Mac: Click
> .Linux: Click
Click
tab.Under
, select either or , then click .By default, a new appointment is one hour long, although you can adjust the time when you create the appointment. For example, if most of the appointments you set up usually last 30 minutes, you can change the default to 30 minutes.
Mac: Click
> .Linux: Click
Click
.Enter or select the number of hours and minutes for the
, then click .Mac: Control+click the Calendar folder.
Linux: Right-click the Calendar folder.
Click
> .Select
, then click the color box and select a color.Click
.When you export a calendar, the calendar is exported as an Internet Calendar. Internet Calendar attachments have the file extension of .ics.
Mac: Control+click the calendar to export.
Linux: Right-click the calendar to export.
Click
.Type a filename for the item in the
field.To save the item in a different directory than is shown, browse to the new directory.
Click
.You can import a calendar or calendar item (.ics file) sent to you as an e-mail attachment or saved from an Internet Calendar service. For more information about saving a calendar as a file, see Section 4.2.5, Exporting a Calendar.
Save a calendar or calendar item to your hard disk.
Mac: Control+click the Calendar folder.
Linux: Right-click the Calendar folder.
Click
.Browse to the location where you saved the calendar file.
Select the file, then click
.(Conditional) If you want to rename the calendar, specify a name; otherwise, leave the name in the
field as it is specified when you select the calendar.If a description field is available for the calendar you are importing, type a description, then specify whether to replace or add to the existing contents.
Click
.The file is imported as a new personal calendar.