You can set several options to customize your Calendar view. For example, you can make it easier to see your work days by specifying the first day of the week and highlighting weekends.
Various GroupWise Calendar views can be selected to provide the look and feel that best suits your needs. For example, you can choose to remove the monthly calendars from the Week view or display the calendars with pages that resemble a planner.
The following sections provide examples of some of the ways you can customize your Calendar view. These sections do not provide information about all of the possible views, but they show you how to perform some common changes.
To change the calendar view:
Click Calendar on the Nav Bar.
Right-click the view you want to change, and then click Properties.
The Calendar View Properties dialog box opens.
The Calendar View Properties dialog box lets you change the view used to display your Day, Week, Month, Year, and Multi-User calendars.
Select the name of the view you want to change, and then click Edit.
The Edit View dialog box opens.
Click the down-arrow to open the View drop-down list.
The View drop-down list contains a variety of available views.
Select the view you want to use, and then click OK to close the Edit View dialog box.
Click OK to close the Calendar View Properties dialog box.
You might want to remove the month calendar from the Week view to allow more space for your weekly appointments to display.
Click Calendar on the Nav Bar.
Right-click Week, and then click Properties.
The Calendar View Properties dialog box opens.
Select Week, and then click Edit.
The Edit View dialog box opens.
Click the down-arrow to open the View drop-down list.
Select Week—not Week (Default)—and then click OK to close the Edit View dialog box.
Click OK to close the Calendar View Properties dialog box.
Now, when you view the weekly calendar, the month calendar does not display.
By default, the Month view shows the current month’s appointments. To show the month calendars for the previous month and the next several months, change the Month view from Month (Default) to Month and Calendar.
Click Calendar on the Nav Bar.
Right-click Month, and then click Properties.
The Calendar View Properties dialog box opens.
Select Month, and then click Edit.
The Edit View dialog box opens.
Click the down-arrow to open the View drop-down list.
Select Month and Calendar, and then click OK to close the Edit View dialog box.
Click OK to close the Calendar View Properties dialog box.
Now, when you view the monthly calendar, as many month calendars display below the current month’s appointment calendar as can fit in your GroupWise window.
By default, the Calendar opens with the Simple Navigation feature selected. Simple Navigation allows you to move forward or back one day, week, month, or year, depending on the selected calendar view, by clicking the forward or back button.
The Extended Navigation feature provides additional functionality by making it possible to move forward or back 1, 7, 31, or 365 days.
Click Calendar on the Nav Bar.
Right-click any view, and then click Properties.
The Calendar View Properties dialog box opens.
Select Extended Navigation.
Click OK to close the Calendar View Properties dialog box.
Now, when you view the monthly calendar, as many month calendars display below the current month’s appointment calendar as can fit in your GroupWise window.
You can save a customized calendar view.
Click Calendar on the Nav Bar.
Customize your calendar views.
Right-click any view, and then click Properties.
The Calendar View Properties dialog box opens.
Select the view you want to save, and then click New.
Type the name of your custom view, select a view type, and then click OK.
The new view is added to the list of views.
Your work schedule shows others when you are available and affects how calendars display. By default, GroupWise assumes an 8:00 a.m. to 5:00 p.m. workday, Monday through Friday. If you have a different work schedule, you can set your schedule to display accurately.
Click Tools > Options.
Double-click Calendar, and then click the Work Schedule tab.
(Optional) If you are always available for appointments, click Set Always Available and skip the remaining steps.
In the Start time field, specify the time when your day typically begins.
In the End time field, specify the time when your day typically ends.
Select the days when you work and leave your usual days off deselected.
Confirm that the time zone shown is correct.
If the time zone is incorrect, right-click the clock in your Windows notification area, select Adjust Date/Time, click the Time Zone tab, and then select the correct time zone.
Click OK.
GroupWise checks the locale of your workstation’s operating system to determine the standard first day of the week for your locale. If you prefer, you can change the first day of the week to be a day other than the default.
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Select a day in the Calendar Display Options group box, and then click OK.
You can highlight weekends and make weekends and weekdays easier to differentiate in your Calendar.
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Select the Highlight weekends check box, and then click OK.
To show week numbers:
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Select the Show week number check box, and then click OK.
By default, GroupWise automatically includes your name in the To list when you create a new appointment. You can disable this feature so you are not automatically included, or to enable it if it has been disabled.
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Select the Include myself on new appointments check box, and then click OK.
When you configure how to display the length of new appointments, you can select whether to display the appointment length by duration or by an end date and time. You can also set the default length of appointments.
By default, GroupWise displays appointment length by duration. That is, when you create an appointment, a field displays where you can enter an amount of time (such as 30 minutes or 2 hours) to indicate the length of the appointment.
If you prefer, you can specify an end date and time for each appointment. If you use this option, GroupWise displays a field for entering an end date and another for entering an end time when you create a new appointment.
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Under Display appointment length using, select either Duration or End date and time, and then click OK.
By default, a new appointment is one hour long, although you can adjust the time when you create the appointment. For example, if most of the appointments you set up usually last 30 minutes, you can change the default to 30 minutes.
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Specify the number of hours and minutes for the Default appointment length, and then click OK.
To change a calendar’s color:
In the Folder List, click the Calendar colored square.
Select a color.
You can change the background appearance for All Day Events, Appointments, Reminder Notes, and Tasks.
Click Tools > Options.
Double-click Calendar, and then click the General tab.
Under Line, Color Options, select if you want to display a background color for All-Day-Events, Appointments, Reminder Notes, and Tasks.
If you selected to display a background color for any of the calendar items, select a color for each item.
To use the default GroupWise 6.0 background colors, click GW60. To use the default GroupWise 6.5 background colors, click GW65. The GroupWise 6.5 and GroupWise 7 default background colors are the same.
Select if you want to display separating lines for reminder notes and tasks.
Click OK, and then click Close.