47.16 Customizing an Address Book Display

You can control which address books are displayed in the Address Book list by opening and closing address books. For example, you might have a personal address book for an account that you deal with only six months out of the year. You can close it when you don’t need it and open it again six months later.

You can also control the information that is displayed in a single address book. In order for you to change displayed information in an address book, that address book must be open.

47.16.1 Opening and Closing Address Books

To open or close an address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click File > Open Book.

    If all of your address books are open, Open Book is dimmed.

  3. Click or Ctrl-click one or more address books, and then click OK.

  4. To close an address book, select the address book, and then click File > Close Book.

    Closing an address book does not delete it; you can open it again at any time.

47.16.2 Specifying the Columns to Display in an Address Book

To specify which columns are shown in an address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

    or

    Click Address in an item you are composing.

  2. Click the address book where you want to change the displayed columns.

  3. Right-click a column heading, and then click a column name.

    If the column name is not displayed, click More columns. To add a column, click the column in the Available columns list box, click Add, and then click OK.

  4. To remove a column, drag the column heading off the address book.

  5. To arrange columns, drag a column heading to another position.

47.16.3 Viewing Links to the GroupWise Address Book

To view links to the GroupWise Address Book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click the personal address book where you want to view links.

    A linked contact in an address book is shown with the Linked contact icon icon.

  3. Click View > System Book Links to select it.

    Links show that an entry in a personal address book is linked to an entry in another book. When one is updated, the other is also updated. Links are created when you copy an entry from one address book to another. Links are also created when entries from the GroupWise Address Book are added to your Frequent Contacts address book because correspondence has occurred.

47.16.4 Choosing the Display Format of Names

To choose the display format for names in an address book:

  1. In the Main Window, click Address Book toolbar icon on the toolbar.

  2. Click View > Name Format.

  3. Click a radio button to display address books by first name first or last name first.

  4. Ctrl-click the personal address books you want the format to apply to.

  5. Click Apply to selected books to apply these changes without exiting the dialog box.

    or

    Click OK to apply these changes and exit the dialog box.