4.9 Publishing Personal Calendars on the Internet

If you select to publish a personal calendar to the Internet, that calendar can then be viewed by anyone on the Internet. When you publish your personal calendar, it is published to your system’s Calendar Publishing Host. For additional information about your Calendar Publishing Host, see your GroupWise administrator.

The ability to publish your personal calendars can be enabled and disabled by your GroupWise administrator. If your GroupWise administrator has disabled the ability to publish personal calendars, this option is not displayed in the GroupWise client.

4.9.1 Publishing Restrictions

You cannot publish a calendar under the following circumstances:

  • You cannot publish a calendar that was created using the New Proxy Calendar option, but you can publish another user’s calendar if you access their GroupWise account using the Proxy function. A calendar that was published when you are proxied into another user’s account will be published under that user’s account.

  • Shared calendars can be published only by the owner of the calendar; if you are not the owner of the calendar, you cannot publish it.

4.9.2 Publishing a Personal Calendar

You can publish any calendar, including your main GroupWise calendar.

Items within sub-calendars are included in the main calendar publishing if either of the following criteria is met:

Categories assigned with a published calendar are not displayed on the web.

  1. In the Calendar Folder List, right-click the calendar you want to publish, then click Publish.

  2. Select Publish this calendar.

  3. Select one of the following options for the time period:

    • Entire calendar: Publishes the 7 previous days through the next 365 days of your calendar.

    • Previous: Publishes a range of days that you select. By default, publishes 7 previous days through the next 30 days of your calendar.

  4. (Optional) Select Include private items, if desired.

    If this option is not selected, items that are marked Private are never displayed, even if the items are in sub-calendars where this option is selected.

  5. To send someone a link to your published calendar:

    1. Click Send Publish Location. A new email message opens with a link.

    2. Select who you want to send the message to, then click Send.

  6. Click OK.

4.9.3 Modifying a Published Calendar’s Settings

  1. In the Folder List, right-click the published calendar, then click Publish.

  2. Modify any publish options.

  3. For more information see Step 3 through Step 5 of Section 4.9.2, Publishing a Personal Calendar.

  4. Click OK.

4.9.4 Displaying and Hiding Published Calendars

After your main calendar is published, you can show or hide sub-calendars that have also been published. For information on how to publish a calendar, see Section 4.9.2, Publishing a Personal Calendar.

  1. In the Folder List, select or deselect the check box next to the calendar that you want to include in the main calendar publishing.

4.9.5 Unpublishing a Calendar

When you unpublish a calendar, it no longer displays in the list of published calendars on the Calendar Publishing Host. If anyone has subscribed to your calendar, they no longer receive updates to your calendar and they might receive an error message.

  1. In the Folder List, right-click the published calendar, then click Publish.

  2. Deselect Publish this calendar, then click OK.