7.1 Quickly Finding Items in a Folder

If the folder you are in (for example, your Mailbox or Calendar) contains many items, you might have a difficult time finding the one you want. The Find feature lets you list items by sender and by text in the Subject field. It also lets you display items according to specific search criteria such as received items, sent items, personal items, draft items, items in a particular category, or items with attachments.

When you use Find, all items that do not match your search criteria are hidden from view. Find does not actually move or delete items from the folder; it displays certain items based on the search criteria you specify. When you clear the search criteria, the hidden items are displayed again.

When you use Find, GroupWise searches the sender, recipients, message subject, message text, and attachments for the specified word or phrase.

7.1.1 Finding Items

  1. Open the folder you want to search.

  2. Type a word or phrase in the Find field in the Item List header.

    The word or phrase can be any string of consecutive characters contained in the item you are trying to find. Find searches on subject, sender, or recipient.

  3. Choose the item you want from the displayed list of items.

To provide search criteria:

  1. Open the folder you want to search.

  2. Click Find.

  3. Select the desired search criteria.

    In Folder Name folder: Specify information related to the sender, recipient, subject, message, attachment, or category of the items you want to find.

    Folders and Libraries: Specify whether you want to find items in all folders, default libraries, or all libraries.

    In Contacts: Specify the contacts that you want to find.

    Categories: Specify the category of items you want to find. The initial choices are the default categories of Low priority, Urgent, Follow-up, and Personal. Click More to list additional choices.

    Item Type: Select the type of items you want to find: received items, sent items, personal items, or draft items.

    Items with Attachments: Select this option to display only items that have attachments.

    You might want to limit a find by specifying additional criteria. For more information, see Narrowing a Global Find.

  4. Choose the item you want from the displayed list.

7.1.2 Finding Contacts

You do not need to open an address book to find a contact.

  1. Open the Contacts folder.

  2. Type a name in the Find field in the Item List header.

  3. Choose the contact you want from the displayed list of items.

To provide search criteria:

  1. Open the Contacts folder.

  2. Click Find > In Contacts.

  3. Select the types of contacts you want to search for: contact, group, resource, or organization.

  4. Specify information related to the display name, email address, last name, first name, organization, department, or category of the contact you want to find, then click OK.

  5. Choose the contact you want from the displayed list.

7.1.3 Clearing a Find

  1. In the Find field in the Item List header, click the X to clear the current search criteria and display all items in the folder.

7.1.4 Creating and Saving a Find

  1. Open the folder you want to search.

  2. Provide search criteria, as described in Section 7.1.1, Finding Items or Section 7.1.2, Finding Contacts.

  3. In the Find In Folder dialog box, click Save, type a name, then click OK to display the search results of your saved search criteria.

    By default, the name of your customized Find is added to the Find drop-down list.

  4. Click the X to clear the search criteria and display all items in the folder.

7.1.5 Using a Saved Find

  1. To select a saved Find, click Find, then select your customized Find from the drop-down list.

7.1.6 Deleting a Saved Find

  1. Click Find in the Item List header.

  2. Click Find in folder to display the Find in the Folder dialog box.

  3. Click Open to list your customized Finds.

  4. Click the Find you want to delete, then click Delete.

  5. Click OK twice.