13.6 Understanding Find Results Folders

A Find Results folder is a folder that displays the results of a query. When the folder is opened, GroupWise examines the search criteria defined for the folder, searches for everything specified, and then displays everything it finds in the Item List. You can act on items in a Find Results folder the same way you act on items in any folder, such as opening, forwarding, printing, copying, moving, or deleting them. The original item remains stored in the folder where the search found it and is also acted on. This means that if you move or delete an item from a Find Results folder, the item is deleted from the Item List, and from the original location.

You can see the folder where each item originated if you open a Find Results folder and look at the columns of information displayed in the Item List. The Folder column lists where each item is actually stored.

You can create your own Find Results folders and define the search criteria you want, such as all items from a particular address or all items with a certain word in the Subject line. Or you might create a Find Results folder that displays all unread items.

13.6.1 Creating a Find Results Folder

To create a Find Results folder:

  1. In the Folder List, click File > New > Folder.

  2. Click Find results folder.

  3. To create a Find Results folder with your own search criteria, click Custom find results folder, and then click Next.


    To create a Find Results folder based on Find By Example, click Custom find by example folder, and then click Next.


    If you want to use a predefined Find Results folder as a template for creating a custom folder, click Predefined find results folder, select the predefined folder you want to base your folder on (for example, Sent Items), select Modify predefined find results folder, and then click Next.

  4. Type the name and the description for your folder.

  5. Click Up, Down, Right, or Left to position the folder where you want it in the Folder List, and then click Next.

  6. Specify the search criteria, find by example criteria, or information for items you want to find.

  7. If you don’t want the folder to update results each time you open it, deselect Find new matching items each time the folder is opened.

  8. Click Next.

  9. Specify any display settings you want for this folder, and then click Finish.

13.6.2 Creating a Folder That Displays Unread Items

A popular use for Find Results folders is to create a folder that displays all of your unread items.

To create a Find Results folder that displays your unread items:

  1. Click File > New > Folder.

  2. Select Find results folder, and then select Custom find results folder.

  3. Click Next.

  4. In the Name field, specify a name for the folder, such as Unread Items, and then click Next.

  5. In the Look in field, select all the folders where you want to display unread items from.

  6. Click Advanced Find.

  7. In the first drop-down list, select Item Status; in the second drop-down list, select Does Not Include; and in the third drop-down list, select Read.

  8. Click OK, and then click Next > Finish.