Your Kablink Vibe site can be configured to send outbound e-mail through an existing e-mail system. E-mail from the Vibe site is useful for the following activities:
Vibe users can subscribe to e-mail notifications, so that they automatically receive a message whenever content of interest changes. For more information, see Subscribing to a Folder or Entry
in Getting Informed
in the Kablink Vibe 3.4 User Guide.
From the Vibe site, users can send e-mail messages to individual users or to teams. For more information, see Sending E-Mail from within Vibe
in Connecting With Your Co-Workers
in the Kablink Vibe 3.4 User Guide.
If your e-mail client is iCal-enabled, appointments created in a Vibe Calendar folder can be sent to your e-mail client for posting in your e-mail client Calendar.
In order for your Vibe site to communicate with your e-mail system, you need to gather the following information about your e-mail system.
After installation, outbound e-mail can be disabled and enabled again on the Vibe site, as described in Configuring E-Mail Integration
in Site Setup
in the Kablink Vibe 3.4 Administration Guide. However, you must configure outbound e-mail in the Vibe installation program.
E-mail systems communicate by using SMTP (Simple Mail Transfer Protocol). You need to determine whether the e-mail system that you want your Vibe site to communicate with is using SMTP or SMTPS (secure SMTP).
BASIC VIBE INSTALLATION SUMMARY SHEET |
---|
Under , mark SMTP or SMTPS to match the e-mail system that you want Vibe to communicate with. |
If the e-mail system requires SMTPS, see Securing E-Mail Transfer
in Site Security
in the Kablink Vibe 3.4 Administration Guide.
In order to send messages to your e-mail system, Vibe needs to know the hostname of your SMTP mail server.
The default SMTP port of 25 is typically appropriate, unless the SMTP mail server requires port 465 or 587 for SMTPS connections.
When the Vibe site sends e-mail notifications for scheduled events, the messages are time-stamped according to the time zone you specify here during installation. This setting allows you to use a time zone for e-mail notifications that is different from the time zone where the server is located. The time zone list is grouped first by continent or region, optionally by country or state, and lastly by city. Some common selections for United States time zones are:
Time Zone |
Continent/City |
---|---|
Pacific Time |
America/Los Angeles |
Mountain Time |
America/Denver |
Central Time |
America/Chicago |
Eastern Time |
America/New York |
BASIC VIBE INSTALLATION SUMMARY SHEET |
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Under , specify the name of the mail host, the SMTP port number it uses, and the time zone for the time stamp you want on scheduled event notifications. |
Many SMTP mail hosts require a valid e-mail address before they establish the SMTP connection. Some e-mail systems can construct a valid e-mail address if you specify only a valid username; other e-mail systems require that you specify the full e-mail address for successful authentication. You should provide a username (e-mail address) to ensure a successful connection. E-mail notifications from the Vibe system are sent using this e-mail address in the
field.Some e-mail systems also require a password. Some do not. If authentication is required, you should also provide a password.
BASIC VIBE INSTALLATION SUMMARY SHEET |
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Under , indicate whether or not authentication is required for the Vibe site to communicate with your e-mail system. If it is, specify the username or e-mail address, and if necessary, the password for the e-mail account. |
By default, the Vibe site allows Vibe users to send messages to all Vibe users by using the All Users group on the Vibe site. On a very large Vibe site, this generates a very large number of e-mail messages. If desired, you can prevent messages from being sent to the All Users group.
BASIC VIBE INSTALLATION SUMMARY SHEET |
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Under , mark whether or not you want users to be able to send messages to the All Users group. |