4.2 Understanding Sharing Options

Vibe provides various methods of making files and folders available to others. How you decide to make files available might depend on various factors, such as the sensitivity of the information you are distributing or the relevance of information to certain individuals.

  • Sharing with individual users and groups: Sharing lets you share files and folders with specific users and groups internal to your organization or with specific users external to your organization. When you share an entry, folder, or workspace, you define the shared-access rights that users have to the item. For example, you might give a user Viewer access only. Or, you might give a user Editor access to an entry and allow them to re-share the entry with others.

    Sharing with specific users and groups provides the greatest level of security for your entries, folders, and workspaces. Users receive a notification about the shared item and the item is displayed in their Shared with Me area.

    For more information, see Section 4.3, Sharing Entries, Folders, and Workspaces.

  • Sharing with the Public: When you share an item with the Public, any person with the URL to the Vibe site can view the file in the Public area.

    For information about how to share files and folders with the Public, see Section 4.3, Sharing Entries, Folders, and Workspaces.

  • Distributing a File Link: (File entries only) You can distribute a link (URL) to a file entry. When you distribute a link to a file, any user with the link can access the file. However, the file is not displayed in the Public area, so users must have direct access to the link in order to view the file.

    For information about how to distribute a File Link, see Section 4.4, Distributing a Link to a File.