4.4 Distributing a Link to a File

You can distribute a link (URL) to a file. When you distribute a link to a file, any user with the link can access the file. However, the file is not displayed in the Public area, so users must have direct access to the link in order to access the file.

4.4.1 Copying a File Link

You can copy the File Link and distribute it in whatever manner you prefer. For example, you might copy the link and send it as part of an instant message or text message.

  1. Navigate to the file for which you want to copy the File Link.

  2. Click the drop-down arrow next to the entry, then click Copy Link.

    or

    Select multiple files, then click Share > Copy Link.

    The Copy File Link dialog box is displayed.

  3. (Conditional) If a link has not been previously generated for the file, click Get File Link.

  4. Copy either of the following links. Separate links are available for each file that you selected.

    View File Link: This link displays the file in a web browser in an HTML view. If the file type cannot be displayed in a web browser, this link is not available.

    Download File Link: Depending on browser settings, users are either prompted to download or open the file, or the file is automatically displayed in the browser. This link allows users to access the file directly.

  5. Click Close.

4.4.2 Emailing a File Link

You can email a File Link either by using Vibe’s built-in email system or by using your default email client (such as Novell GroupWise).

Using Vibe’s Built-In Email System to Email a File Link

  1. Navigate to the file for which you want to email the File Link.

  2. Click the drop-down arrow next to the entry, then click Email Link using Vibe.

    or

    Select multiple files, then click Share > Email Link using Vibe.

    The Email File Link dialog box is displayed.

  3. Specify the email address where you want to send the File Link, a personal message to include, and when the link will expire.

  4. Click Send.

    The following links are included in the email:

    View: This link displays the file in a web browser in an HTML view. If the file type cannot be displayed in a web browser, this link is not available.

    Download: Depending on browser settings, users are either prompted to download or open the file, or the file is automatically displayed in the browser. This link allows users to access the file directly.

Using Your Default Email Client to Email a File Link

  1. Navigate to the file for which you want to email the File Link.

  2. Click the drop-down arrow next to the entry, then click Email Link.

    A new email is displayed, with the following URLs included in the message body:

    View: This link displays the file in a web browser in an HTML view. If the file type cannot be displayed in a web browser, this link is not available.

    Download: Depending on browser settings, users are either prompted to download or open the file, or the file is automatically displayed in the browser. This link allows users to access the file directly.

  3. Specify the users who you want to email, then send it.

4.4.3 Editing or Removing a File Link

After a File Link has been distributed either by copying the link or by emailing it, you can modify it if you have appropriate rights. You can modify the expiration date or note associated with the link, or you can remove the link so that the file is no longer accessible to users who have access to the file via the link.

Editing the Expiration Date or Deleting the File Link

  1. Navigate to the file for which you want to edit the File Link.

  2. Click the drop-down arrow next to the entry, then click Edit Link.

    The Edit File Link dialog box is displayed.

  3. (Conditional) To edit the expiration date for the File Link, click the drop-down arrow next to the Expires field, then select the day that the link will expire or the number of days before the link expires.

  4. (Conditional) To delete the File Link, click Delete > Yes.

Editing the Note Associated with a File Link

To edit a note associated with a File Link, you must also have Share rights on the file. To edit the note, you modify the File Link via the Share dialog, as described in Section 4.9, Modifying or Removing a Share.

You can also modify the expiration date or delete the File Link via the Share dialog.