7.10 Notifying Others about a Folder Entry

When viewing a folder entry, you might think of a co-worker who also needs the information. Novell Vibe provides various ways to inform your friends and co-workers about entries that you think they might be interested in.

These options are functional only if you have an e-mail account assigned to you in Vibe. To assign an e-mail account to your Vibe profile, see Section 2.11.4, Adding and Modifying Delivery Destinations.

NOTE:Notifying another Vibe user about an entry does not automatically grant the user access rights to view the entry. If the user does not already have access rights to view the entry, you can modify the access control settings of the entry, as described in Controlling Access to Entries in the Novell Vibe 3.3 Advanced User Guide.

7.10.1 Sharing an Entry

When you share a folder entry with someone, that person can view that entry in the Micro-Blogs and Shared Items tab in his or her personal workspace. For information on how to view shared entries, see Section 2.9.3, Viewing Shared Items.

  1. In the entry that you want to share, click Actions > Share this Entry in the Entry toolbar.

  2. In the provided page, select the users, groups, or teams with whom you want to share the entry.

  3. In the Comments section, provide any comments that you want to include.

  4. Click OK.

    The entry is now shared with the users that you specified.

7.10.2 Sending an E-Mail about an Entry

You can send a notification e-mail about a folder entry when you create the entry, or after the entry has already been created.

Sending an E-Mail When You Create the Entry

  1. In the entry creation form when you are creating an entry, click Send E-Mail When Entry is Submitted.

  2. Fill in the appropriate fields.

    For information on filling in the rest of the Send E-Mail form, see Section 9.4, Filling Out the Send E-Mail Page.

  3. Click OK to create the entry and send the e-mail.

Sending an E-Mail After the Entry Is Created

You do not need to be the author of the entry to send this type of e-mail.

  1. Navigate to and open the entry that you want to inform others about via e-mail.

  2. Click E-mail Contributors in the entry’s Footer toolbar.

    The Send E-Mail page is displayed.

    A link to this entry is automatically created and is visible in the body of the received message.

  3. Fill in the appropriate fields.

    For information on filling in the rest of the Send E-Mail form, see Section 9.4, Filling Out the Send E-Mail Page.

  4. Click OK to send the notification.

For Blog entries, you can use the Blog toolbar to send an e-mail about the entry. For information on using the Blog toolbar, see Using the Blog Toolbar.