7.1 Understanding Sharing

Sharing in Vibe enables users to grant access to entries, folders, and workspaces to other users, either internal or external to the organization.

If multiple users share the same item with a single user, the user who receives the share is granted the highest level of access that was shared with the user. For example, User B shares a file with User A and grants User A Read rights to the file. Then User C shares the same file with User A and grants Read and Write rights to the file. As a result, User A has Read and Write rights to the file.

7.1.1 Understanding External Users

Users external to your organization can access your Vibe site at no additional cost. External users in Vibe do not count as a licensed Vibe user, but they have their own individual user account (unlike the Guest user) and can participate in Vibe workspaces like any other user.

An example of an external user might be a contractor who interacts with the corporation for only a couple months a year, who needs access to the system as a defined user but does not need consistent access to the system.

External users are added to the Vibe system when a workspace, folder, or entry is shared with them. You as the Vibe administrator, determine whether users can share externally. For information about how to enable this functionality, see Enabling Users to Share.

7.1.2 Users Can’t Grant Share Roles That They Don’t Have

Users with Contributor rights on folders or workspaces can grant Viewer, Editor, and Contributor rights to other users as Vibe system share settings allow.

On the other hand, Users with Viewer rights on folders or workspaces can grant only Viewer rights to other users with whom they are allowed to share.