Novell Vibe enables you to set access controls on workflows that you create. You can set access controls on an entire workflow, or on the individual states of a workflow.
In the Designer page, expand the workflow definition that you created in Section 11.2.1, Creating the Workflow Definition.
Click
.Click
> .Click
.Expand
, then click .Click
.Click the access control setting that you want to add.
Delete Access: Enables you to grant specific users rights to delete entries as they transition through the workflow process.
Modify Access: Enables you to grant specific users rights to modify entries as they transition through the workflow process.
Modify Specified Fields: Enables you to grant specified users or groups rights to modify specific fields within an entry as the entry transitions through the workflow.
Field elements must first be configured to allow field-level modifications. You designate which fields have the field-level modification access control by selecting the Adding Elements to a Form and Modifying Elements in a Form. The elements that have been configured to allow field-level modifications can be modified only by the users that you specify in the Modify Specified Fields access control, and only in the workflow state where this access control exists.
option when you are creating or modifying an element within the entry form, as described inRead Access: Enables you to grant specific users rights to read entries as they transition through the workflow process. Furthermore, you can choose whether or not users are allowed to comment or reply to the entries.
Transition Into This State: Enables you to grant specific users rights to transition entries into any state in the workflow.
Transition Out of This State: Enables you to grant specific users rights to transition entries out of any state in the workflow.
This is the access control setting that determines who can see a workflow question. If you are adding a workflow question to your workflow or to an individual state, as described in Section 11.2.10, Adding a Question to a Workflow, and you want to add access controls to determine who sees the question, you must use this access control setting.
Define the access control setting that you added in Step 7 by specifying the following information in the provided form:
Folder Default Access: Select this option to grant access to all users who have access to the folder.
Entry Creator: Select this option to grant access to the user who created the entry.
Team: Select this option to grant access to the team.
Users: Specify individual users to whom you want to grant access.
Groups: Specify groups to whom you want to grant access.
Select an Entry Type: Select an entry type that contains a user list. Users who are in the user list that you select in the
field are granted access.Select Elements within the Entry: Select the user list fields that are contained within the selected entry type that contain users who you want to grant access.
Access control rights can be granted only for the User List, Group List, and List elements. By default, only calendar entry types and task entry types contain these elements. For Calendars, this is the
, , and fields. For tasks, this is the , , and fields.For information about how to add these elements to existing entry types, or how to create your own custom entry types where you can add these elements, see Section 9.0, Designing Custom Folder Entry Forms.
Click
.In the Designer page, expand the workflow definition that you created in Section 11.2.1, Creating the Workflow Definition.
Expand
, then click the state where you want to add the access controls.Click
> .Click
.Expand the state where you just added the access controls, then click
.Click
.Click the access control setting that you want to add.
Delete Access: Enables you to grant specific users rights to delete entries when they are in this workflow state.
Modify Access: Enables you to grant specific users rights to modify entries when they are in this workflow state.
Modify Specified Fields: Enables you to grant specified users or groups rights to modify specific fields within an entry as the entry transitions through the workflow.
Field elements must first be configured to allow field-level modifications. You designate which fields have the field-level modification access control by selecting the Adding Elements to a Form and Modifying Elements in a Form. The elements that have been configured to allow field-level modifications can be modified only by the users that you specify in the Modify Specified Fields access control, and only in the workflow state where this access control exists.
option when you are creating or modifying an element within the entry form, as described inRead Access: Enables you to grant specific users rights to read entries when they are in this workflow state. Furthermore, you can choose whether or not users are allowed to comment or reply to the entries.
Transition Into This State: Enables you to grant specific users rights to transition entries into this state.
This setting is relevant only when a manual transition is defined involving this state.
Transition Out of This State: Enables you to grant specific users rights to transition entries out of this state.
This setting is relevant only when a manual transition is defined involving this state.
Define the access control setting that you added in Step 7 by specifying the following information in the provided form:
Folder Default Access: Select this option to grant access to users who have access to the folder.
Entry Creator: Select this option to grant access to the user who created the entry.
Team: Select this option to grant access to the team.
Users: Specify individual users to whom you want to grant access.
Groups: Specify groups to whom you want to grant access.
Select an Entry Type: Select an entry type that contains a user list. Users who are in the user list that you select in the
field are granted access.Select Elements within the Entry: Select the user list fields that are contained within the selected entry type that contain users who you want to grant access.
Access control rights can be granted only for the User List, Group List, and List elements. By default, only calendar entry types and task entry types contain these elements. For Calendars, this is the
, , and fields. For tasks, this is the , , and fields.For information about how to add these elements to existing entry types, or how to create your own custom entry types where you can add these elements, see Section 9.0, Designing Custom Folder Entry Forms.
Click
.In the Designer page, expand the workflow definition that you created in Section 11.2.1, Creating the Workflow Definition.
Expand
, expand the state that contains the manual transition where you want to set the access controls, expand , then click .Click
> .In the provided form, specify which users or groups of users who you want to grant access to transition the entry:
Folder Default Access: Select this option to grant access to users who have access to the folder.
Entry Creator: Select this option to grant access to the user who created the entry.
Team: Select this option to grant access to the team.
Users: Specify individual users to whom you want to grant access.
Groups: Specify groups to whom you want to grant access.
Select an Entry Type: Select an entry type that contains a user list. Users who are in the user list that you select in the
field are granted access.Select Elements within the Entry: Select the user list fields that are contained within the selected entry type that contain users who you want to grant access.
Access control rights can be granted only for the User List, Group List, and List elements. By default, only calendar entry types and task entry types contain these elements. For Calendars, this is the
, , and fields. For tasks, this is the , , and fields.For information about how to add these elements to existing entry types, or how to create your own custom entry types where you can add these elements, see Section 9.0, Designing Custom Folder Entry Forms.
Click
.