The Multi-User Calendar view lets you see the schedules of several users or resources side-by-side. Use this view to find out what everyone’s schedule is for the day, or find out which of your company’s conference rooms is free at a specific time.
IMPORTANT:You must have the appropriate Proxy rights for each user or resource in order to include them in a Multi-User view. (See Section 10.0, Mailbox/Calendar Access for Proxy Users.) For example, if you do not have Read rights for appointments, you cannot see another person’s schedule in the Multi-User view.
For each Multi-User view, you need to create a list of the users or resources whose calendars you want to display. The order of names in the list, called a Multi-User List, determines the order in which the calendars display in the Multi-User view.
This section contains the following topics:
You must have the appropriate Proxy rights to add users to a Multi-User List and view their schedules in a Multi-User view. See Section 10.0, Mailbox/Calendar Access for Proxy Users.
Click
in the Nav Bar, then click the view button on the Calendar toolbar.If this is the first time you have used the Multi-User view, right-click in the Multi-User view, click
, select the check boxes by the names of the users whose calendars you want to view, then click .View the users’ schedules.
If you have appropriate Proxy rights and want to schedule an appointment, you can click and drag from the time you want the appointment to be, to include the users you want to include in the appointment.
You can modify the Multi-User List associated with this Multi-User view. You can also create additional Multi-User views.
You must have the appropriate Proxy rights to add users and resources to a Multi-User List and to view their calendars in a Multi-User view. See Section 10.0, Mailbox/Calendar Access for Proxy Users.
Click
in the Nav Bar, then click on the Calendar toolbar.(If you have created additional Multi-User views, the button might look like .)
Click the arrow to the right of , then click
or .To add a user or resource, click
, double-click a name, then click .To delete a user or resource, click the name, then click
.or
To delete all the names in the list, click
, then click .To change the order of the names in the list, click a name, then click the up-arrow or down-arrow button. The order of names determines the order in which the calendars display in the Multi-User view.
To remove a user or resource calendar from the Multi-User view without deleting the name from the list, deselect the check box by the name.
To insert all the names in your Proxy List, click
, then click .To reset the list, click
, click , click , then click .Click
to save and exit the dialog box.or
Click
to save without exiting.You must have the appropriate Proxy rights to add users to a Multi-User List and view their schedules in a Multi-User view. See Section 10.0, Mailbox/Calendar Access for Proxy Users.
Click
in the Nav Bar.Right-click the Calendar toolbar, then click
.Click
, then specify a new Name so you can distinguish Multi-User views from one another.Click
in the drop-down list, then click twice.The Multi-User List dialog box displays.
If a user or resource you want in the Multi-User view is not listed, click
.Double-click a user or resource, click
, then repeat for each user you want to add.Select the check boxes of the users whose calendars you want to display, then click
.You can create additional Multi-User views for other groups of users or resources.