17.1 Exporting/Importing Workspaces, Folders, and Entries

You can transfer data from one Novell Vibe site to another by exporting it from the source Vibe site and importing it into the destination Vibe site. When you export data, it remains in the source Vibe site and a copy of the exported data is imported into the destination Vibe site.

If you want to simply move or copy data within a single Vibe site, see Copying a Workspace and Moving a Workspace, Copying a Folder and Moving a Folder, or Copying a Folder Entry and Moving a Folder Entry in the Novell Vibe OnPrem 3 User Guide.

17.1.1 Understanding the Export and Import Process

The export process creates a .zip file named export.zip that you can save to any convenient location on disk. The .zip file contains all the workspaces, folders, folder entries, and attachments that you elected to export.

When you export and import a workspace, folder, or folder entry, not all types of data are preserved.

Data That Is Preserved

Data That Is Not Preserved

The following types of data are not included in the export and import processes:

17.1.2 Exporting Workspaces

  1. Log in to the Vibe site as the Vibe administrator.

  2. Navigate to the workspace that you want to export.

  3. Click Workspace > Import/Export Workspace.

    The Export/Import page is displayed.

    Export/Import page
  4. Select Export This Folder or Workspace.

  5. To export all contents of the folder or workspace, click OK.

    or

    To export only individual workspaces, folders, and folder entries, select Only export child folders or workspaces that are specifically checked, then expand the workspace tree and select the folders, workspaces, and entries that you want to export. Then click OK.

17.1.3 Importing Workspaces

  1. Log in to the Vibe site as the Vibe administrator.

  2. Navigate to the workspace where you want the imported workspace to reside.

  3. Click Workspace > Import/Export Workspace.

    The Export/Import page is displayed.

  4. Select Import into This Folder or Workspace.

    Export/Import page
  5. Browse to and select the workspace that you want to import, then click OK.

17.1.4 Exporting Folders

  1. Log in to the Vibe site as the Vibe administrator.

  2. Navigate to the folder that you want to export.

  3. Click Folder > Import/Export Folder.

    The Export/Import page is displayed.

    Export/Import page
  4. Select Export This Folder or Workspace.

  5. To export all contents of the folder or workspace, click OK.

    or

    To export only individual workspaces, folders, and folder entries, select Only export child folders or workspaces that are specifically checked, then expand the workspace tree and select the folders, workspaces, and entries that you want to export. Then click OK.

17.1.5 Importing Folders

  1. Log in to the Vibe site as the Vibe administrator.

  2. Navigate to the folder where you want the imported folder to reside.

  3. Click Folder > Import/Export Folder.

    The Export/Import page is displayed.

  4. Select Import into This Folder or Workspace.

    Export/Import page
  5. Browse to and select the folder that you want to import, then click OK.

17.1.6 Exporting Folder Entries

  1. Log in to the Vibe site as the Vibe administrator.

  2. Navigate to and select the folder entry that you want to export.

  3. In the entry footer, click Export this entry.

    You can now download the entry to your computer’s file system.

17.1.7 Importing Folder Entries

  1. Log in to the Vibe site as the Vibe administrator.

  2. Navigate to the folder where you want the imported folder entry to reside.

  3. Click Folder > Import/Export Folder.

    The Export/Import page is displayed.

  4. Select Import into This Folder or Workspace.

    Export/Import page
  5. Browse to and select the folder entry that you want to import, then click OK.