12.1 Understanding the Retention Repository

The Dynamic File Services retention pair consists of a primary path and a secondary path where files are stored but are not visible to users via a merged view. You specify policies to move files between the primary path and this repository. You determine how long to keep files for historical reference and to comply with contractual or legal requirements.

12.1.1 Managing Policies for Retention Pairs

Policies for retention pairs can move files only from the primary path to the secondary path. The files that are moved during a policy run are stored in a time-stamped folder. The data structure in a policy-run folder is relative to the root of the primary path, and is structurally the same.

For information, see Section 9.0, Creating and Managing Policies.

12.1.2 Configuring Non-Administrator Reviewers

Members of the Dynamic File Services Retention Review group can review retention data by using the Web-based Retention Review Service. Administrator privileges on the server are not required for membership. When reviewers work in the Web interface, they have all of the file access privileges necessary to restore or delete the retained files. They cannot open or use the files from the Web interface.

The Novell Dynamic File Services 2.2 Retention Review Quick Start provides an overview of the review process for non-administrator reviewers. It familiarizes them with the Retention Review Service and the review process without requiring them to understand Dynamic File Services and how the retention pair is created or managed.

12.1.3 Reviewing Retained Data

You can schedule reviews for the repository that meet your company’s compliance needs, such as monthly, quarterly, yearly, or by custom dates. Reviewers access the retained files via the Web-based Retention Review Service. Reviewers can delete files, keep files, and generate a report about the review. All retention review actions are audited.

12.1.5 Supported Web Browsers

The Dynamic File Services Retention Review Service has been tested with the latest versions of the following Web browsers:

  • Microsoft Internet Explorer 9

  • Mozilla Firefox 12

  • Google Chrome 19