6.9 Setting Alarms for Calendar Items

GroupWise can sound an alarm to remind you of an upcoming appointment. It can also send an alarm to an electronic pager. In addition, you can choose to open a file or to run a program when the alarm goes off. For example, you can set an appointment to back up your files when you aren’t at work and your computer is on.

This section contains the following topics:

6.9.1 Setting the Default Alarm

In Date Time Options, you can specify a default that automatically sets an alarm each time you accept an appointment. Click Tools > Options, double-click Date & Time, select Appointment and/or All-Day-Event. Select a how long before the appointment and/or All-Day-Event the alarm should notify you.

6.9.2 Setting an Alarm

Notify must be running for an alarm to sound.

  1. In your Mailbox or Calendar, click an appointment.

  2. Click Actions > Alarm.

    Alarm dialog box

  3. Specify the number of hours or minutes before the appointment that you want the alarm to sound.

  4. Click Set.

If Alarm is dimmed, make sure that the appointment time hasn’t already passed.

To remove an alarm that has been set for appointment, click the appointment, click Actions > Alarm, then click Clear.

6.9.3 Specifying How Long Before an Event the Alarm Sounds

  1. Click Tools > Options.

  2. Double-click Date & Time, then click the Calendar tab.

  3. Make sure Set Alarm When Accepted is selected for appointments and All-Day-Events.

  4. Specify the number of minutes before an event that you want an alarm to sound.

    Date Time Options dialog box with the Calendar tab open

  5. Click OK.

6.9.4 Sending an Alarm to an Electronic Pager

You can set an alarm in your mailbox or calendar to notify you about the status of a message through an electronic paging device. Notify must be running for you to receive notification of alarms, incoming items, or a change in status of outgoing items.

To set up alarms to be diverted to a pager:

  1. Make sure Notify is running.

  2. Right-click Notify icon on the Windows taskbar, then click Options.

  3. Click the Alarms tab.

    Notify Options dialog box with the Alarms tab open

  4. Click Send to Pager.

  5. Enter the SMTP address to your electronic pager. For example, 8001234567@skytel.com.

    You can also use the GroupWise Pager Gateway addressing syntax. For additional information, see Configuring Paging Services in the GroupWise 7 Administration Guide

Notify sends the subject of the appointment to your pager at the designated alarm time.