Novell Filr is an enterprise file management tool designed to share files by leveraging your security infrastructure, both internally and externally. Filr gives you access to corporate files (including files that are located on mapped drives) and lets you access them from a mobile app on a mobile device, from a desktop application on your workstation, or from a web browser.
The following sections provide information about the distinction between Filr applications and appliances.
Filr applications are client interfaces that allow users to access the Filr software. There are three Filr applications:
See the Filr Web Application User Guide for information about how to use the Filr web application.
After installing Filr, you can log in to the web application. Review the information in Novell Filr 1.2 Administration Guide for information about how you can configure your Filr site.
Before the desktop application can be available to users, you need to configure it for your Filr site, as described in Novell Filr 1.2 Administration Guide.
See the Filr Mobile App Quick Start for information about how to download and use the mobile app.
Appliances are prepackaged software bundles designed to reduce installation and configuration overhead. Components that make up a Filr site can be deployed either as a single appliance for small deployments or as multiple appliances for larger installations. Filr appliances run as virtual machines within a VMware, Hyper-V, or Xen environment. For more information, see Section 1.1.2, Filr Components.
A Novell Filr site consists of three major components. In very small deployments, each of these components is part of the Filr appliance. In large deployments, the software, the database, and the search index each runs as a separate appliance.
The Filr software is a customized version of Apache Tomcat. This software provides the web-based functionality you use as you access the Filr site through your web browser.
Filr supports using a MySQL or Microsoft SQL database. You can either install the MySQL database appliance that ships with Filr or configure Filr to use your organization’s existing MySQL or Microsoft SQL database. (Using your organization’s existing MySQL or Microsoft SQL database is recommended for enterprise installations.)
The Filr database is used for storing information about the Filr site and its users:
Structural information about folders and files
Identification information about folders and files (for example, titles, descriptions, dates of creation/modification, and users associated with creation and modification)
User profile information (for example, full name, phone number, and email address)
The Filr database disk space requirements are relatively modest, because the database is not used for storing files.
The search index is a high-performance Java search engine built with Lucene technology. The search index contains pointers to the actual data stored in the Filr file repository. The index enables the search engine to perform very fast searches through large quantities of Filr data.
Data for the Filr system is stored in three areas:
The MySQL database is used to store MySQL data files, including tablespace data files, tablespace log files, and binary log files. It is also used to store comments on files and folders.
The MySQL database can be part of the all-in-one appliance (small deployment), can be configured as a separate appliance (large deployment), or can be leveraged on an existing MySQL database.
When you set up Filr (either as a single appliance in a small deployment or as separate appliances for a large deployment), you configure data to reside on a hard disk.
The following data is stored for each appliance on the hard disk:
All appliances: Web application certificates for Jetty and Tomcat and the Ganglia RRD database
Filr appliance: Data for the Filr appliance (located in the /Cachefilestore and /conf, /extension, /filerepository, /temp direcotries)
Search index appliance: Data for the Lucene search index appliance
MySQL database appliance: Data for the MySQL database appliance
For more detailed storage information, see Filr Appliance Storage.
Configuration information for each appliance is stored on the appliance itself, and can be exported during and upgrade process and then re-imported.
For more information, see Section 9.0, Upgrading Filr.
Novell Filr lets users work with files in important ways:
Access: Users can access the files they need in multiple ways, including from a web browser, from a desktop, or from a mobile device.
Share: Users can share files with their co-workers and grant them specific rights to the files. For example, a user can share a file with User A with Read-Only access, and then share the same file with User B with Edit access.
Users can easily see what has been shared with them and what they have shared.
Collaborate: Users can make comments on a file. Then all users with access can see the comments and make comments of their own.
Filr allows users to access, share, and collaborate on files that are in two key locations:
Filr gives users easy access to folders and files on the corporate file system. Corporate files can be files on a user’s home drive, files on a mapped drive, or files on a remote server. Filr gives users seamless access to these files, regardless of their location. You as the Filr administrator define which corporate files users have access to.
In Filr, users access these corporate files by clicking Novell Filr 1.2 Web Application User Guide.in the masthead. For more information about Net Folders, see the
Users can upload files directly to the Filr site for personal use or to promote collaboration; they can create folders to better organize files. For more information about how to upload files, see Novell Filr 1.2 Web Application User Guide.
Files and folders that are located in a user’s My Files area are visible only to that user by default. Users can make files and folders available to others by sharing them, as described in Novell Filr 1.2 Web Application User Guide.
The My Files area can contain two types of files. Users can access these files by clickingin the masthead.
Personal Storage: You can configure Filr to allow users to add Personal Storage files to the My Files area. These are files that users have uploaded to the Filr site and do not exist on an external server; instead, the files are on the Filr server itself.
Home Folder: You can configure Filr to display users’ Home folders. Files in users’ Home folders are synchronized from the corporate file system.