There are three types of workspaces in Novell Teaming: Global Workspaces (company-wide), Personal Workspaces (individual), and Team Workspaces (smaller teams). After a new workspace is created, every sub-workspace and subfolder inherits its access rights from the parent workspace by default. The workspace or folder administrator can deselect this inherit option for any individual sub-workspace and subfolder on thepage for the individual workspace or folder.
Planning the initial content for your site is an important step to help your users learn and use the site. Without some content, users are lost. However, too much content (especially empty containers and a complex structure) might cause users to have trouble mapping to the real work they need to do. Before end users access the installation, the Global Workspace should have enough content to engage them, but not to overwhelm them. Also, a workspace hierarchy and set of dedicated applications are best developed in parallel with users using the product and providing feedback about what best serves their needs.
The best approach is to plan out a tight minimal set of content in the Global Workspace to provide the end users with a functional site that they can quickly navigate and start using.
The team creation process can be simplified with some initial planning:
Although, by default, anyone can create a team (unless you edit the default access rights; see Editing Default Team Workspace Access Rights) the process is much easier if a site administrator creates group names for teams before team creation occurs.
Thinking through how you want to architect group names is a useful initial task.
Access control is greatly simplified and enhanced by utilizing well-planned group names for your site.
NOTE:You should create an admin group now exists.group first to simplify the process for editing your administration access rights. You can then add this group to the administration team and set the access rights for this group. In the future, you can add or delete users from this administration group and not worry about editing the administration team’s access rights for individual members, because they are assigned to the group. For the following procedure assume that the
On your Home Page, click.
Type afor the new workspace.
Select the team members. Make sure you add the admin group, which we will also use for setting access rights so that you only need to control membership to this group to control administrative access rights and administration workspace membership.
See the Online Help or thefor details on selecting users.
Select all the initialyou want to create in this workspace.
In theworkspace, select the menu item.
In the Access Rights table, click.
Start typing admin, then select from the drop-down list.
For thegroup, select the , , and roles.
You can set any workspace to be a “root” team workspace, which allows anyone with the correct access rights to add workspaces under the root workspace. A root team workspace has thebutton available to anyone with the appropriate access rights.
An administrator can set a workspace to be a root team workspace temporarily, while the sub-workspaces your company needs to set up are added, or set it to permanently be a root team workspace so that users can always create additional workspaces under the root team workspace. How you configure a specific area depends on what the workspaces are used for and how much control you want the users to have over the layout of the site.
To configure a Workspace to be a Root Team Workspace:
In theworkspace, select the menu item.
Select theoption, then click .
For a regular workspace, select the defaultview. If you want to track project tasks and milestones based on task completion, select the view. For a team workspace, select the view to display the button. If your team workspace is organizational in nature and not intended to have team workspaces as its sub-workspaces, select the view, which omits the button.
Thebutton is now available in the workspace.
NOTE:Because only members (administrators) of the admin group have access to this workspace, you can make it a permanent, so any administrator can create sub-workspaces.