8.1 Creating a Folder Entry

Vibe enables you to create folder entries in any folder where you have appropriate rights. If you do not have appropriate rights in a folder, you are not able to create an entry as described in this section.

  1. Navigate to the folder where you want to create the entry.

  2. In the Folder Entry toolbar, click New, then click the type of entry that you are adding. For example, to add a blog entry in the Blog folder, click Blog Entry.

    The Blog Entry page is launched.

  3. Specify the appropriate information in the Entry page. For more detailed information on the fields, see Filling In the Entry Form.

  4. Click OK.

    The entry is added to the folder.

8.1.1 Filling In the Entry Form

Although the process for creating a folder entry is similar for each type of entry (file entry, calendar entry, discussion entry, and so forth), the Entry form can vary considerably.

Because Vibe is highly customizable, field names in the Entry form can be defined and changed by Vibe administrators and other Vibe users who create forms. This section contains a list of named fields for the various default entry types. For more information on creating custom forms, see Designing Custom Folder Entry Forms in the OpenText Vibe 4.0.8 Advanced User Guide.

Title: Provide a title for the entry.

Location: Specify the location for the event.

Description: Provide a description of the entry. This is the body of the entry where you add the main content. Descriptions can be simple text, or they can be more complex, with tables, videos, and more. For more information on creating an entry description, see Composing an Entry Description.

Event: Specify the start and end time, whether you want the entry to adjust for the time zone of attendees, how you want your status to be displayed during this event (Free, Busy, Tentative, or Out of Office), and if you want the entry to repeat (Does not repeat, Daily, Weekly, Monthly, or Yearly).

Time Period: Specify the start time, end time, and duration of the task. You can specify only a start time, a start time and an end time, a start time and a duration, or only a duration. For more information, see Creating Linked Tasks.

Priority: Specify the priority of the entry.

Attendee: Specify individual attendees whom you want to invite to the calendar event.

Clipboard User Names: Use names that are on your clipboard to invite users to the event. For more information about the Vibe clipboard, see Using the Vibe Clipboard.

Groups: Specify groups that you want to be associated with the entry. When you specify a group, each member of the group is associated with the entry. For example, if you are scheduling a meeting and you specify a group to attend the meeting, each member of the group is considered to be an attendee.

Teams: Specify teams that you want to be associated with the entry. When you specify a team, each member of the team is associated with the entry. For example, if you are assigning a task to a team, each member of the team is responsible for completing the task.

Send an E-Mail Notification to Assignees/Attendees: Select this option if you want Vibe to send an email notification and iCal task/appointment to all of the users, groups, or teams that you associated with the entry.

For more information on iCal functionality in Vibe, see Synchronizing Tasks and Calendars to a Desktop Application.

Status: Select the current state for the task, such as In Process, Completed, and so forth.

Completed: Select the percentage of the task that is complete.

Attachments: allows you to browse your file system and attach a file to the entry. Click Add more files to add additional attachments.

Photo: allows you to browse to and upload a photo.

Due Date: The last day the entry is active.

Survey: allows you to set parameters for your survey, such as whether to allow multiple answers, single answers, or written replies, who can see the vote results before the survey is due, who can see vote results after the survey is due, and who can see participant names. It also provides an option to allow voters to change or remove their votes.

For more detailed instructions on creating a survey, see Creating a Survey.

Subscribe to This Entry: You can configure Vibe to send you notifications when activity takes place in this entry. For more information, see Subscribing to a Folder or Entry.

Send E-Mail When Entry is Submitted: To ensure that certain co-workers are aware of your entry, you can send them an email directly from Vibe, notifying them that an entry has been created. For more information, see Filling Out the Send E-Mail Page.

8.1.2 Composing an Entry Description

You can add section headings and other types of elements that provide enhanced functionality to the description section of entries. (For information on creating an entry, see Creating a Folder Entry.)

Creating Sections and Subsections in Entries

You can create section and subsection headings in an entry description by enclosing text in the equals sign.



==Section name==

Creates a section heading in the Wiki page.

===Subsection name===

Creates a subsection heading in the Wiki page.

Sections and subsections are displayed as bold and are more prominent than regular text. Also, a table of contents with links to each section is displayed above the first section heading in the entry description.

Adding Various Elements to Your Entry Description

You create entry descriptions using the HTML editor included in Vibe. Descriptions can include simple text, or they can be more complex, with sections, tables, videos, and other standard HTML elements.