Like a personal email Outbox for the Vibe site, you can configure a folder or any email address to receive all email messages that you personally send from the Vibe site. This can help you better track your activity.
Vibe administrators might need to enable this functionality, as described in Enabling Users to Configure a Folder or External Email Address to Receive Sent Emails
in Managing Email Configuration
in the Kablink Vibe 4.0.1 Administration Guide.
The following actions cause email messages to be sent from the Vibe site and to be saved in the Vibe folder that you designate:
Using the Email Team and Send e-mail to contributors options, as described in Informing Others about a Folder or Workspace
in the Kablink Vibe 4.0.1 User Guide.
Using the Share this Entry option, as described in Sharing an Entry
in the Kablink Vibe 4.0.1 User Guide.
Using the Send Email When Entry is Submitted option, as described in the Sending an Email about an Entry
in the Kablink Vibe 4.0.1 User Guide.
Filling in the Announcement field when creating or editing a team workspace, as described in Creating a New Workspace
and Sending Email to Team Members and Announcing the Workspace after Its Creation
in the in the Kablink Vibe 4.0.1 User Guide.
NOTE:Certain types of email messages that do not require you to personally add text, such as setting digest notifications or workflow notifications, are not saved to the folder that you designate.
To set up a folder or external email address to receive all email messages that you send from the Vibe site:
Create a new folder in the workspace where you want the folder to reside.
For information on how to create a folder, see Creating a New Folder
in the Kablink Vibe 4.0.1 User Guide.
Define a simple URL for the folder, and allow emails to be sent to the folder.
For information on how to define a URL for a folder and allow emailing into it, see Section 3.3.3, Enabling Email Posting with a Simple URL.
Navigate to your user profile page by clicking My Workspace, and then clicking Profile.
The Profile page is displayed.
Click Edit.
In the BCC Email Address field, specify the email address of the folder or external email address.
If the BCC Email Address field does not exist, contact your Vibe administrator.
The folder email address was created when you defined a simple URL for the folder and allowed email posting into the folder, as described in Step 2.
Click OK.