27.1 Managing Users

Best Practice: Plan users in advance and use the following worksheets when working in this dialog:

  • Worksheet 4 - Users and Groups

Table 27-1 Using the Users dialog

Field, Option, or Button

Information and/or Action

Users dialog (header row)

  • New button

  • Import Profiles... button

  • You can manage local users and groups by importing profile files that contain user or group information in XML format. This is a good way to simultaneously perform multiple actions on non-LDAP users and group, such as creating, modifying, or deleting users, and creating or modifying groups.

  • Click Choose File, then navigate to and select the file that contains user or group profile information in XML format.

  • Click View a Sample File and make sure that the format of your file matches the format that is shown in the provided sample file.

  • Delete button

  • More drop-down

With one or more users selected, you can choose from the following options.

  • Filter List field

  • Begin typing a name and press enter to filter the list to only those users who match what you have entered.

  • Filter Arrow drop-down

  • This lets you filter the displayed list of users using the following criteria:

    • Internal Users

    • External Users

    • Disabled Users

    • Enabled Users

    • Administrators

    • Non-administrators

    By default, all of the above are selected for display.

  • Gear icon

  • Click this to adjust column sizes.

  • Trash Can icon

  • This displays a list of Personal Workspace trash items that can be recovered.

    • Restore button: This lets you undelete selected items.

    • Delete button: This lets you permanently erase the selected items.

    • Restore All button: This restores everything in Personal Workspace trash.

    • Delete All button: This permanently erases everything in Personal Workspace trash.

Users List (below header row)

  • Full Name column

  • Displays the user’s first and last names combined

  • Arrow drop-down column

  • Provides access to the following settings for the user:

    • User Properties dialog: Opens the User Properties dialog.

    • Personal Storage settings: Depending on what has already been configured for the user, you can enable the user’s personal storage, disable the user’s personal storage, or specify that the default personal storage settings be used for the user.

    • File Downloads settings: Depending on what has already been configured, you can enable file downloading for the user, disable file downloading for the user, or specify that the default file downloading settings be used for the user.

    • Web Access settings: Depending on what has already been configured, you can enable web access for the user, disable web access for the user, or specify that the default web access settings be used for the user.

  • Type column

  • Icons indicate whether users are LDAP, non-LDAP internal, External self-provisioned, System-created, and so on.

  • Admin column

  • This indicates whether users are assigned administrative responsibilities.

  • Email column

  • This displays the email address to which Filr sends notifications

  • Device Icon column

  • User Id column

  • The login name of each user

Set User Workspace Sharing Rights dialog

Use this to restrict Personal Storage sharing privileges.

  • Internal Users

  • External Users

  • Public

  • File Link

  • Allow Re-Sharing of granted rights

  • After you have enabled sharing of files for the entire Filr system, you can restrict Personal Storage shared-access-rights-granting by clearing any of the settings shown in this dialog (listed in the left column).

  • Asterisks (*) indicate rights that are not enabled site-wide. You cannot grant individual users more rights than are currently defined for the site-wide setting.

New User dialog

  • User ID

  • You must assign a unique user ID for each non-LDAP internal user.

  • Password

  • You must assign (type and confirm) a password for the user to log in with.

  • First Name

  • You can include the user’s first name

  • Last Name

  • You can also include the user’s last name.

  • Picture

  • You can include a picture of the user, or the user can add it later.

  • Time Zone

  • Make sure the time zone setting is accurate.

  • Locale

  • Make sure the locale setting matches the user’s language preference.

Personal Information

Users normally provide the following information for themselves.

  • Job Title


  • About Me


  • Email


  • Phone


  • Text Messaging Email


OK or Cancel

  • Click OK to save the user information you have entered, or click Cancel to discard your entries.

27.1.1 Viewing and Managing User Properties

Path: Port 8443 Filr Administration Console Management > Users > drop-down arrow next to the user > User Properties

Table 27-2 Using the User Properties dialog

Field, Option, or Button

Information and/or Action

  • Profile button

  • You can change any of the following that is not synchronized from an LDAP source:

    • User ID

    • Picture

    • Time Zone

    • Locale

    • Job Title

    • About Me

    • Email

    • Phone

    • Text Messaging Email

  • Home Folder button

  • Lets you change some configuration for the User’s Home folder including:

    • The name that displays under My Files

    • The content indexing settings

    • The Just-in-Time Synchronization settings

    • The synchronization schedule

  • Personal Storage button

  • Lets you enable or disable Personal Storage

  • Quotas button

  • Lets you adjust the data quota

  • Sharing... button

  • Lets you change the Personal Storage Sharing options

  • Net Folders... button

  • Lets you manage the assigned Net Folder settings