3.6 Archiving GBS Notes

The GBS Notes module allows Retain to archive Lotus Notes/Domino communications via GBS. This is different from most modules in that there are no Profiles or Jobs. A REST API collector is connected between the GBS Notes and Retain systems and the data flows into the Retain archive as it created in the GBS Notes system. Data is archived immediately as it enters or is created in the GBS Notes system.

REST data flow can be monitored by the Archive User by Module Report. See Archive Summary by Module in the Retain 4.9.2: Configuration and Administration.

3.6.1 Prerequisites—GBS Notes

3.6.2 Configure the Retain Push-based Archiving Connection

Make sure you have completed the instructions in First, Configure the Retain Server or Router Connection.

3.6.3 Create REST Collector for GBS Notes

Create a REST collector under Server Configuration in the REST Collectors Panel and send it to your service provider.

3.6.4 Configure the GBS Notes Module

Path: Retain Server Manager > Configuration > Module Configuration > GBS Notes-Configure > Core Settings

The module needs to be enabled on this page to make it active in the Retain system.

The module can be given a name.

The Send Method lets you send GBS items to an external system using FTP or SMTP. In most cases this should be disabled so that items are archived in Retain. To select the SMTP Forwarding or FTP features, you must first add and configure them in the Module Forwarding Tab on the Server Configuration page, otherwise the drop-down list is empty.

To configure the GBS Notes module, all that is required is to enable the Jobs in the module and Save Changes.

Enable Jobs must be checked for Retain to archive GBS Notes data.

3.6.5 Configuring GBS Notes to Work with Retain

The REST connection to the collector needs to configured by the Admin on the GBS Notes system side.

Once the connection is made data will begin to flow into Retain from GBS Notes and will appear in the user's Retain mailbox.

There are no Profiles or Jobs associated with this Module. Data flow can be monitored with the Archive Summary by Module report. See Archive Summary by Module in the Retain 4.9.2: Configuration and Administration.