12.1 GroupWise Administration

GroupWise 7 administration includes the following enhancements and new features.

12.1.1 Distribution List Administration (v7.0)

In ConsoleOne®, you can grant rights to users to modify distribution lists from the GroupWise Windows client. However, users cannot create or delete distribution lists; that can be done only in ConsoleOne by an administrator.

For more information about distribution list administration, see Enabling Users to Modify a Distribution List in Distribution Lists, Groups, and Organizational Roles in the GroupWise 7 Administration Guide.

12.1.2 Global Signatures (v7.0 / v7.0.1)

In ConsoleOne, you can build a list of globally available signatures that can be automatically appended to messages sent by GroupWise client users. Global signatures are created in HTML format. For users who prefer the Plain Text compose view in the GroupWise Windows client, a plain text version of the signature is appended instead of the HTML version. When this occurs, HTML formatting and embedded images are lost, but you can customize the plain text version as needed to compensate for the loss of HTML formatting.

For Windows client users, the global signature is appended by the client to messages after any personal signatures that users create for themselves. It is appended after the user clicks Send. If encryption is enabled, the global signature is encrypted along with the rest of the message. For all client users, global signatures can be appended by the Internet Agent for recipients outside the local GroupWise system. However, the Internet Agent does not append global signatures to S/MIME-encoded messages, nor does it duplicate global signatures already appended by the Windows client.

For more information, see Global Signatures in System in the GroupWise 7 Administration Guide.

12.1.3 User Move Pending Items (v7.0)

After you have moved a user in ConsoleOne, you can display detailed information about items belonging to that account that have not yet been moved to the destination post office, perhaps because problems were encountered when trying to move them. This information can help determine the importance of moving residual items that are still pending after all other items have been successfully moved.

For more information about managing pending items, see Monitoring User Move Status in Users in the GroupWise 7 Administration Guide.

12.1.4 Address Book Delta Sync (v7.0)

In earlier versions of GroupWise, Remote client users received updated system Address Books based on the Refresh Address Books and Rules Every nn Days setting under Accounts > Mail > Properties > Advanced. The entire Address Book was downloaded to the Remote client according to the specified schedule.

In GroupWise 7, the POA automatically updates the post office database with changes to the Address Book as they occur. As a result, whenever a Remote client connects to the GroupWise system, it can automatically download updates to the Address Book that have occurred since the last time it connected. This means that Remote client users always have an up-to-date Address Book.

Because the Address Book updates are stored as records in the post office database (wphost.db), this feature causes the post office database to grow in size as time passes. Therefore, in ConsoleOne, you can specify the maximum number of days you want to store the incremental update records. The longer the incremental update records are stored, the larger the post office database becomes, which can impact available disk space and backup time.

For more information, see Controlling Address Book Synchronization for Remote Client Users in System in the GroupWise 7 Administration Guide.

Users should not deselect Refresh Address Books and Rules Every nn Days because rules are still downloaded according to this schedule. Even if users do not want to download their rules, they still should not deselect this option because it would turn off the Address Book delta sync. They can, however, set the option to a greater number of days to cause the download of the full Address Book to occur less frequently.

12.1.5 Client Options Enhancements (v7.0)

The following enhancements have been made to Client Options:

For additional information about Client Options, see Setting Defaults for the GroupWise Client Options in Users in the GroupWise 7 Administration Guide.

Windows Client Appearance Defaults

In ConsoleOne, you can preset the appearance of the GroupWise Windows client. You can choose between Default, GroupWise 6.5 and Simplified. After you select a look, you can select the functionality of individual features such as the main menu, the Nav bar, the main tool bar, the folder list, and the Quick Viewer. You can also select a color scheme. You can lock your settings or allow users to configure the Windows client according to their own preferences, starting with the default appearance.

For more information, see Modifying Environment Options in Client in the GroupWise 7 Administration Guide.

Messenger Integration

In ConsoleOne, you can enable and disable the display of Messenger presence information in the GroupWise Windows client. Messenger presence enables users to easily choose instant messaging as an alternative to e-mail. Messenger presence icons appear in the From field of a received message, in the Quick Info for users specified in the To, CC, and BC fields of a new message, and in the Quick Info for users in the Address Book. Messenger presence is enabled by default.

For more information, see Supporting Messenger Presence Display in GroupWise in System and Modifying Environment Options in Client in the GroupWise 7 Administration Guide.

Limits on Caching/Remote Mailboxes

On the Disk Space Management page (Tools > GroupWise Utilities > Client Options > Send > Disk Space Management) in ConsoleOne, you can limit the size of users’ Online mailboxes. You can now enforce the same mailbox size limits on users’ Caching and Remote mailboxes, wherever those mailboxes are located.

For more information, see Modifying Environment Options in Client in the GroupWise 7 Administration Guide.

12.1.6 More Flexibility with Preferred E-Mail IDs (v7.0)

You can now use the same e-mail ID for more than one user in your GroupWise system, provided each user is in a different Internet domain. Rather than requiring that each e-mail ID be unique in your GroupWise system, each combination of e-mail ID and Internet domain must be unique. This provides more flexibility for handling the situation where two people have the same name.

For more information, see User/Resource Overrides in System in the GroupWise 7 Administration Guide.

12.1.7 Gateway Alias Migration (v7.0.1)

For those who have been using SMTP gateway aliases to handle e-mail addresses that do not fit the default format expected by the Internet Agent or to customize users’ Internet addresses, the Gateway Alias Migration utility can convert the usernames in those gateway aliases into preferred e-mail IDs. The Preferred E-Mail ID feature was first introduced in GroupWise 6.5 and is the suggested method for overriding e-mail address format, as described inChanging a User’s Internet Addressing Settings in Users in the GroupWise 7 Administration Guide. The Gateway Alias Migration utility can also update users’ preferred Internet domain names based on their existing gateway aliases.

For usage instructions, see Transitioning from SMTP Gateway Aliases to Internet Addressing in Internet Agent in the GroupWise 7 Administration Guide.

12.1.8 Refresh Views (v7.0)

When you use AutoUpdate to force Windows client software updates, the AutoUpdate process makes one attempt to update the view files. If that attempt fails, the problem is recorded in the POA log file and you can then use the Refresh Views option to distribute the latest view files to the post office.

For more information, see Refreshing the Client View Files in the Post Office in Post Offices in the GroupWise 7 Administration Guide.

12.1.9 Improved Backup Capabilities with Novell Cluster Services on NetWare (v7.0.1)

On NetWare and Linux, for each /home switch that specifies a GroupWise domain or post office directory, TSAFSGW can now determine what types of GroupWise objects are available at that location. TSAFSGW recognizes four GroupWise object types:

  • Domain [DOM]

  • Post office [PO]

  • Library [DMS] (for “document management services”)

  • Remote document storage area [BLB] (for “blob”, meaning a compressed document file)

On NetWare, the new /vserver switch enables you to specify the name of a virtual server in your NetWare cluster. Then you can use the /home switch to specify shared volumes and paths rather than physical volumes and paths.

For usage instructions, see GroupWise Target Service Agent for File Systems (TSAFSGW) in Databases in the GroupWise 7 Administration Guide.

12.1.10 Simplified Installation Procedure for Novell Cluster Services on Linux (v7.0.1)

The GroupWise Installation program on Linux now includes a new Configure GroupWise for Clustering option. It helps you install the agent software on all nodes in the GroupWise agents’ failover list in the cluster in a more convenient manner, so that you do not need to perform repetitive configuration tasks as you install the agent software on each node.

For background information about clustering, see Novell Cluster Services on Linux in the GroupWise 7 Interoperability Guide. For agent-specific installation details, see:

12.1.11 PolyServe Matrix Server Support (v7.0.1)

PolyServe Matrix Server manages a group of networked servers and a Storage Area Network (SAN) as a single entity. Matrix Server uses virtual hosts to provide failover protection for networked applications. A PolyServe matrix is similar in purpose and function to the clustering technology provided by Novell and Microsoft. A virtual host is a hostname/IP address configured on one or more servers in the matrix. For a detailed description of installing PolyServe Matrix Server, refer to the PolyServe Matrix Server Administration Guide for Linux that accompanies the PolyServe software.

NOTE:Support for PolyServe Matrix Server was discontinued in Support Pack 3.