After you have installed and started Novell Filr, you will need to perform certain administrative tasks before your Filr site is ready for users to log in and start using Filr efficiently.
Filr ships with most settings disabled by default, so you must enable each piece of functionality. This ensures that your data is not unknowingly exposed to users who do not usually have access to certain information. For example, users cannot share files until you give them the ability to do so.
Some pieces of functionality, such as configuring Net Folders, must be enabled in the correct way in order to avoid unintended issues.
Complete the following steps to make your Filr site ready and available for users:
Change any appliance-specific configuration settings, such as network settings, email configuration, and so forth.
Appliance-specific configuration settings require that the Filr appliance be restarted in order for the configuration setting to take effect. Therefore, it is best to make any changes now, before you make your Filr site available to users.
Add users and groups to your Filr site, either through an LDAP synchronization process or by manually creating users.
If the search context of your LDAP synchronization contains an OES or Windows server that has a Home folder attribute associated with at least one user, a Net Folder Server is ready to be configured immediately after running the LDAP synchronization process. You need to consider the amount of data in users’ Home folder directories when performing an LDAP synchronization. For information about the amount of time it takes to perform a full synchronization on a Net Folder, see Novell Filr 1.2 Administration Guide.
For more information about LDAP synchronization, see Novell Filr 1.2 Administration Guide.
Set up sharing for the Filr site. You can enable users to share files and folders with internal users only, or with both internal and external users.
Enable personal storage for the Filr site. This allows users to upload files directly to the Filr site for their own personal use. These files are available in users’ My Files area.
Configure Net Folders for your Filr site. Net Folders in Filr provide access to files on your corporate OES, Windows, or NetWare file servers by synchronizing file metadata. In essence, a Net Folder is simply a pointer or a reference to a specific folder on a specific file server.
Filr can be configured to index the content of Net Folders to make the content searchable.
IMPORTANT:Configuring Net Folders in a sub-optimal way can result in unsatisfactory performance of your Filr system. The ideal Net Folder configuration can vary greatly depending on the number of files that you want to synchronize to Filr, the frequency in which files are modified, and so forth. Before configuring Net Folders, become familiar with the various subtleties related to Net Folders, as described in Novell Filr 1.2 Administration Guide.
(Optional) Allow access to the Filr site through NetIQ Access Manager.
For more information about using NetIQ Access Manager with Filr, see Novell Filr 1.2 Administration Guide.
IMPORTANT:When you use NetIQ Access Manager with Filr, external users cannot access your Filr site. This means that the following features are not functional:
This means that public users cannot access the Filr site as the Guest user. For more information about the Guest user, see Novell Filr 1.2 Administration Guide.
Configure the Filr desktop application to access files from the Filr site.
For more information about configuring the Filr desktop application, see Novell Filr 1.2 Administration Guide.
IMPORTANT:For optimal performance of the Filr system when using the Filr desktop application, consider the following:
Users should not configure the Filr desktop application to synchronize more than 1,000 total files, or to synchronize individual files that are larger than 1 GB to their workstations. For information about how users can configure the Filr desktop application to synchronize files to their workstations, see the Novell Filr 1.2 Desktop Application for Windows Quick Start and the Novell Filr 1.2 Desktop Application for Mac Quick Start.
Depending on your environment and the settings that you choose for the Filr desktop application, the Filr desktop application can put a significant load on your Filr system. For information about the factors that affect load, see Novell Filr 1.2 Administration Guide.
After you have completed all of the topics that are relevant to your Filr environment, as discussed in the Novell Filr 1.2 Administration Guide, you can invite users to use the Filr site. For information about how to use the Filr site, see Novell Filr 1.2 Web Application User Guide.