Group Topics

Group List

A group is a set of GroupWise users that is defined at the GroupWise system level by a GroupWise administrator. GroupWise group membership might be imported from and synchronized with an LDAP group in an LDAP directory such as NetIQ eDirectory or Microsoft Active Directory.

Group List: Lists all groups in your GroupWise system. Click the name of a group to edit its properties. Click Customize Columns Options icon to add columns to the list.

New: Click New to add a new group.

Delete: Select one or more groups, then click Delete to remove them from the list.

If a group also exists in an LDAP directory (such as NetIQ eDirectory or Microsoft Active Directory), any group information that was originally transferred from GroupWise into the directory is removed from the directory when the group is deleted from GroupWise.

Move: Select a group, then click Move to move it to another post office.

Export: Click Export to generate a comma-separated values (CSV) file from the list. Use Customize Columns Options icon to add and order the columns as needed before you generate the CSV file.

Search: Use the Search field to filter the object list and to query on any object attribute value.

See also:
Groups in the GroupWise Administration Guide.

New Group

Name: Specify a group name that is unique within the group’s Internet domain, so that a unique email address is produced (group@internet_domain). Do not use invalid characters. You cannot change the name after the Group object has been created.

Post Office: Select the post office where you want to create the group.

The new group’s initial email address is determined by the Preferred Address Format setting at the system, domain, or post office level. The group also has additional valid email addresses based on the Allowed Address Formats setting established at the same level.

If any of the new group’s valid email addresses are already in use in your GroupWise system, you receive a warning. Use System > Email Address Lookup to search for existing email addresses so that you can resolve the situation.

If the standard email address for the new group is not acceptable for some reason, you can set a Preferred Email ID on the Group object to define a custom email address.

See also:
Creating a New Group in the GroupWise Administration Guide.

Group > General

Group Options

Description: (Optional) Provide additional helpful information about the group.

Visibility: Select the visibility level for this group.

By default, groups are visible in the GroupWise Address Book only for users in the post office that the group belongs to.

Replication Override: By default, groups are replicated throughout your GroupWise system based on the selected visibility level. With Visibility set to Post Office, groups are visible in the GroupWise Address Book for local post office users only and are not replicated to other post offices.

Replicate According to Visibility: If you set Visibility to Domain, the group is replicated to all post offices in the domain, but not to post offices belonging to other domains. If you set Visibility to System, the group is replicated to all post offices in your GroupWise system.
Replicate Everywhere Regardless of Visibility: Replicates the group throughout your GroupWise system regardless of the selected Visibility setting.

With this setting, the group is made available in all post offices. However, it is still only visible in the GroupWise Address Book according to the selected Visibility setting. The availability of the group in all post offices means that it can be nested into other groups that are visible in any post office. In addition, users in any post office can manually specify the group name in the To field of an item.

Email Address: Displays the default email address for the group, based on the name of the group. Edit it as needed. Do not use invalid characters.

See also:
Controlling Object Visibility in the GroupWise Administration Guide.

Group > Membership

Group Options

Membership List: Lists all of the users, resources, and other groups that belong to the group.

Add: Click Add, select the users, resources, and groups to add to the group, then click OK.

Remove: Select one or more group members, click Delete, then click OK to confirm the deletion.

Participation: Select the group member to set participation for, click Participation, then select the participation level (To, CC, BC).

Export: Click Export to generate a comma-separated values (CSV) file from the list. Use Customize Columns Options icon to add and order the columns as needed before you generate the CSV file.

Search: Use the Search field to filter the object list and to query on any object attribute value.

See also:
Adding Members to a Group in the GroupWise Administration Guide.

Group > Nicknames

Group Options

A nickname is an additional address for a GroupWise object (User, Group, or Resource) that facilitates the object’s availability in the GroupWise Address Book. Nicknames are manually established on the Nickname tab of User, Group, and Resource objects. They can also be generated when you rename an object or move an object to a different post office.

Nicknames List: Lists all nicknames for this group. Click the name of a nickname to edit its properties.

New: Click New to define a new nickname for the group.

Delete: Select one or more nicknames, then click Delete to remove them from the list.

See also:
Nicknames in the GroupWise Administration Guide.

Group > Internet Addressing

Group Options

The Internet Addressing tab on the Group object lets you override the system-level Internet addressing settings (System > Internet Addressing > Address Formats), the domain-level settings (Domain object > Internet Addressing), and the post-office level settings (Post Office object > Internet Addressing).

Select Override next to the Internet addressing option that you want to change, then select the setting for the group.

Allowed Address Formats

The GWIA can work with the following email address formats that are based on user-name information:

User Name@Internet domain name
Last Name.First Name@Internet domain name
First Name.Last Name@Internet domain name
First Initial Last Name@Internet domain name
User Name.Post Office@Internet domain name

The allowed address formats are supported for incoming messages and for POP3/IMAP4 logins. Messages can be delivered to recipients if any of the allowed formats have been used in the incoming email address.

Select the address formats that you want the GWIA to accept into your GroupWise system. If a message arrives with any other address format, the message is not delivered to the recipient, and the sender receives an undeliverable notification.

IMPORTANT:Because the allowed email address formats apply to POP3/IMAP4 logins, do not deselect User Name@Internet domain name if you have POP3/IMAP4 users. This will prevent them from logging in to their POP3/IMAP4 accounts with their GroupWise email addresses, and using a different login format will be inconvenient for them.

Preferred Address Format

The preferred address format is used for email addresses in the GroupWise Address Book and in the To field of outgoing messages. Recipients of messages from your GroupWise system reply to email addresses in the preferred address format.

Preferred Email ID: Specify the object name portion of the group’s email address. It must be unique within the group’s Internet domain, so that a unique email address is produced (group_name@internet_domain). Do not use invalid characters.

Internet Domain Name

Select the default Internet domain name for this group’s email address.

For Incoming Mail, Recipients Are Known Exclusively by This Internet Domain Name: Accepts only email addressed to the selected Internet domain name, even if another valid Internet domain name is used. A valid Internet domain name is any domain name defined at the system level (System > Internet Addressing > Internet Domains).

For example, suppose that your system has two Internet domain names: example.com and gw.example.com. You select gw.example.com as the Internet domain name for this GroupWise domain and select this option. Joe Smith, a user in this domain with a user ID of jsmith, would receive messages addressed to jsmith@gw.example.com but not messages addressed to jsmith@example.com, even though example.com is a valid Internet domain name for your GroupWise system.

See also:
Managing Internet Domains, Addressing, and Access in the GroupWise Administration Guide.

Group > Access Control

Group Options

By default, all users, resources, and groups can send to the group. When you add users, resources and groups to an access control list, only the users and resources included in the list are allowed to use the group.

People Who Can Send to This Group: Lists specific users, resources, and groups who are authorized to send to the group. The closed group still appears in the GroupWise Address Book, but if unauthorized users try to send to the closed, they receive an error indicating that they do not have the rights to use the group.

People Who Can Modify This Group: Lists specific users, resources, and groups who are authorized to modify the membership of the closed group in the GroupWise client.

Add: Click Add, select one or more users, resources, or groups to add to the access control list, then click OK.

Remove: Select one or more users, resources, or groups, then click Remove to remove them from the list. This removes their rights in the closed group. If you remove all of the users, resources, and groups, the group becomes an open group again.

See also the following in the GroupWise Administration Guide:
Controlling Access to a Group
Enabling Users to Modify a Group

Group Options

Breadcrumbs identify the context of the object.

Save: Edit the Group object properties as needed, then click Save to save your changes.

Close: Click Close to return to the Groups list.

Customize Tab Order: Click Customize Tab Order Options icon to reorganize the tabs on the properties page.

Delete: Deletes the group from the post office.

See also:
Deleting a Group in the GroupWise Administration Guide.

Synchronize: (Conditional) For an imported group, synchronizes the group with the LDAP directory (such as NetIQ eDirectory or Microsoft Active Directory).

See also:
Synchronizing User Information in the GroupWise Administration Guide.

More > Associate: Associates a GroupWise-only group with an LDAP group in an LDAP directory (such as NetIQ eDirectory or Microsoft Active Directory).

See also:
Changing the LDAP Directory Association of Users in the GroupWise Administration Guide.

More > Dissociate: For an imported group, removes the association with an LDAP group in an LDAP directory (such as NetIQ eDirectory or Microsoft Active Directory) and changes the group into a GroupWise-only group.

Any group information that was originally transferred from GroupWise into the directory is removed from the directory when the group becomes a GroupWise-only group.

See also:
Changing the LDAP Directory Association of Users in the GroupWise Administration Guide.

More > Move: Moves the group to a different post office.

(Optional) You can create a nickname to handle items addressed to the old location.

See also:
Moving GroupWise Accounts in the GroupWise Administration Guide.

More > Publish Email: Transfers the email address information for the group from the GroupWise Address Book back into the LDAP directory (such as NetIQ eDirectory or Microsoft Active Directory) from which group information was originally imported.

See also:
Publishing Email Addresses to Your LDAP Directory in the GroupWise Administration Guide.

More > Rename: Changes the name of the Group object.

(Optional) You can create a nickname to handle items addressed to the old location.

See also:
Renaming a Group in the GroupWise Administration Guide.

More > Replicate: Broadcasts current group information throughout your GroupWise system.

In general, replication of object information occurs automatically. However, because unavoidable events such as power outages and hardware failures can disrupt network connectivity, information in various GroupWise databases might become inconsistent.

The best way to perform replication is to be connected to the domain that owns the object that is inconsistent in your GroupWise system. The next best way to perform replication is to be connected to the primary domain. This is because the primary domain sends a request to the owning domain for the correct information, and then broadcasts the correct information to all secondary domains.

See also:
Replicating Database Information in the GroupWise Administration Guide.

Diagnostics > Information: Displays the Information window with object tallies specific to the group.

Diagnostics > Display Object: Displays the Display Object window with object attributes and values for the Group object.